Administrator

Data-Mail,-Inc; Newington (CT); On-site; USD 65,000 - 85,000; Full time

Job summary

Data-Mail,-Inc in Newington, CT is seeking a Payroll Administrator to manage day-to-day payroll, time and attendance, taxes, benefits, and the 401(k) plan. This in-person role reports to the Payroll & Benefits Supervisor and emphasizes accuracy and confidentiality.

Responsibilities include processing payroll transactions, reconciling changes, producing reports, handling employee inquiries, year-end W-2s, and supporting benefits and 401(k) audits with internal teams and vendors.

Qualifications

• Associate degree in Accounting, Business Administration, or a related field.
• ADP Workforce Now experience strongly preferred.
• Proficiency with payroll processing, payroll taxes, and payroll accounting.
• Experience administering employee benefits and 401(k) plans preferred.
• Proficiency in Microsoft Excel and Word.
• Strong reconciliation and analytical skills.
• Ability to meet strict payroll deadlines and manage multiple priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Process payroll and time-and-attendance transactions on schedule.
• Review timecards, earnings, deductions, and bonuses for accuracy.
• Research and resolve payroll discrepancies with HR and accounting.
• Assist with year-end activities, W-2s, and 401(k) audits.
• Maintain confidential payroll and employee information; provide backup support.

Skills

Payroll processing

Time & attendance

Payroll taxes

Benefits

401(k) administration

Confidentiality

Attention to detail

Communication

Education

Associate degree in Accounting, Business Administration, or a related field

Bachelor’s degree preferred

Tools

ADP Workforce Now

Microsoft Excel

Microsoft Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrator

Newington, CT, US

6 days ago Requisition ID: 3015

LOCATION: NEWINGTON, CT. This is a fully in person role, not hybrid, not remote.

Position Summary

The Payroll Administrator is responsible for supporting the day-to-day administration of payroll, time and attendance, payroll taxes, employee benefits, and the company’s 401(k) plan. This position processes and reconciles payroll and benefit transactions, responds to employee inquiries, prepares reports, maintains documentation, and works with internal departments and external vendors to ensure accurate and timely administration.

The Payroll Administrator reports to the Payroll & Benefits Supervisor and provides support across payroll and benefits operations while maintaining a high level of accuracy, confidentiality, and customer service.

1. Payroll & Time and Attendance

• Process payroll and time-and-attendance transactions in accordance with established schedules and procedures.
• Review employee timecards, earnings, deductions, adjustments, bonuses, and other payroll transactions for accuracy.
• Research and resolve payroll discrepancies in coordination with employees, supervisors, Human Resources, Accounting, and the Payroll & Benefits Supervisor.
• Process payroll changes, corrections, off-cycle payments, and other adjustments as assigned.
• Assist with payroll tax reconciliations and resolution of payroll tax issues.
• Prepare recurring payroll reports and reconciliations.
• Assist with year-end payroll activities, including W-2 reconciliation, taxable fringe benefits, bonuses, and other year-end adjustments.
• Maintain payroll procedures and documentation.

2. Employee Benefits

• Process employee benefit enrollments, changes, and terminations for medical, dental, vision, life, disability, and other benefit programs, as needed.
• Work with employees, Human Resources, Accounting, benefit carriers, brokers, and vendors to resolve benefit discrepancies.
• Respond to routine employee benefit questions and escal…? Actually "Respond to routine employee benefit questions".

3. 401(k) Administration

• Process and reconcile employee and employer 401(k) transactions.
• Review payroll contributions against recordkeeper information and research discrepancies.
• Assist the Payroll & Benefits Supervisor with annual 401(k) audits, compliance activities, and year-end requirements.
• Prepare payroll and benefit reconciliations and supporting documentation.
• Assist with general-ledger reconciliations and investigate discrepancies.
• Prepare recurring accounting and management reports.
• Assist with month-end, quarter-end, and year-end payroll and benefit activities.

5. Employee Support & Administration

• Respond to employee payroll, timekeeping, deduction, and benefit inquiries in a professional and timely manner.
• Maintain confidential payroll and employee information.
• Maintain accurate records and supporting documentation.
• Provide backup support for other payroll and benefits team members.
• Perform special projects and other related duties as assigned.

Education & Experience

Associate degree in Accounting, Business Administration, or a related field required; Bachelor’s degree preferred.

Qualifications

• ADP Workforce Now experience strongly preferred.
• Working knowledge of payroll processing, payroll taxes, and payroll accounting.
• Experience administering employee benefits preferred.
• Experience with 401(k) administration preferred.
• Proficiency in Microsoft Excel and Word.
• Strong reconciliation and analytical skills.
• Excellent attention to detail and organizational skills.
• Ability to meet strict payroll deadlines and manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to maintain confidential employee and company information.
• Strong customer-service and problem-solving skills.