Payroll Administrator

Crown Staffing; Cincinnati (OH); On-site; USD 25,000 - 28,000; Full time

Job summary

Crown Staffing is seeking a Payroll Administrator to join our team in Cincinnati, OH, with training in Dry Ridge, KY. This full-time role focuses on weekly payroll, client billing, and accounts receivable for multiple clients and 500+ associates.

You will review timesheets and pay details, resolve discrepancies, and communicate with clients and internal teams to ensure accurate, timely processing. The ideal candidate has payroll or AR experience, strong Excel skills, and comfort handling

Qualifications

• Previous payroll, billing, accounts receivable, accounting, or staffing experience preferred.
• Strong attention to detail and accuracy.
• Comfortable working with numbers, spreadsheets, and Excel.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Staffing industry experience and Avionté experience are a plus.

Responsibilities

• Process weekly payroll accurately and on time for 500+ associates.
• Review timesheets, hours, pay rates, overtime, deductions, and adjustments.
• Research and resolve payroll discrepancies.
• Communicate with clients, associates, Account Managers, and internal teams.
• Prepare and send weekly client invoices.
• Review billing rates, hours, and invoice details for accuracy.
• Process billing corrections, credits, and adjustments.
• Monitor accounts receivable and outstanding client balances.
• Follow up with clients regarding past-due invoices and payments.
• Apply and reconcile payments.
• Maintain accurate payroll, billing, and AR records.
• Assist with reporting and other administrative tasks as needed.
• Handle confidential employee and financial information appropriately.
• Take ownership of issues and follow them through to resolution.

Skills

Payroll processing

Billing

Accounts receivable

Excel

Attention to detail

Communication

Tools

Avionté

Job description

Job Description

Job Description

** Payroll Administrator**

Crown Staffing is looking for a Payroll Administrator to join our team! This is a full-time opportunity for someone who is organized, detail-oriented, dependable, and comfortable working with numbers and a high volume of information.

** Training: Training will be held in Dry Ridge, KY for the first couple of weeks before transitioning to the regular work location.**

In this role, you'll help manage weekly payroll, client billing, and accounts receivable for multiple clients and 500+ associates. We’re looking for someone who doesn’t just enter information but takes the time to review the details, catch discrepancies, ask questions, and follow through to get issues resolved.

** What You'll Do**

• Process weekly payroll accurately and on time for 500+ associates
• Review timesheets, hours, pay rates, overtime, deductions, and adjustments
• Research and resolve payroll discrepancies
• Communicate with clients, associates, Account Managers, and internal teams
• Prepare and send weekly client invoices
• Review billing rates, hours, and invoice details for accuracy
• Process billing corrections, credits, and adjustments
• Monitor accounts receivable and outstanding client balances
• Follow up with clients regarding past-due invoices and payments
• Apply and reconcile payments
• Maintain accurate payroll, billing, and AR records
• Assist with reporting and other administrative tasks as needed
• Handle confidential employee and financial information appropriately
• Take ownership of issues and follow them through to resolution

** What We’re Looking For**

• Previous payroll, billing, accounts receivable, accounting, or staffing experience preferred
• Strong attention to detail and accuracy
• Comfortable working with numbers, spreadsheets, and Excel
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving and communication skills
• Ability to recognize when something doesn’t look right and investigate
• Dependable and able to meet strict weekly deadlines
• Strong sense of urgency and follow-through
• Ability to work independently and as part of a team
• Ability to maintain confidentiality
• Staffing industry experience and Avionté experience are a plus

** What Success Looks Like**

The right person will help ensure payroll and billing are accurate, timely, and completed with minimal errors. You should be someone who pays attention to the details, speaks up when something doesn’t look right, and takes ownership of getting problems resolved.

** Pay:** $18.00-$20.00 per hour, based

Company Description

At Crown Staffing, you're more than just an employee; you're part of a team that makes a difference. We connect great people with great opportunities while creating a supportive, fast-paced environment where you can learn, grow, and build your career. If you enjoy helping others, building relationships, and being part of a team that celebrates success, Crown is a great place to grow!