Payroll Specialist

VMRF; San Diego (CA); Híbrido; USD 39 000 - 41 000; Tempo parcial

Resumo da oferta

VMRF in San Diego, CA seeks a Part-Time payroll administrator to support our CORE Research Administration/Human Resources team. The role covers timekeeping, bi-weekly payroll processing, benefits enrollments, wage adjustments, tax withholding compliance, and reporting using Paylocity, Excel, and Financial Edge.

Candidates should have a BA/BS in a related field with at least 3 years of payroll experience, knowledge of multi-state payroll rules, and the ability to work 20 hours per week in a

Qualificações

• Bachelor’s degree (BA/BS) in a related field and at least 3 years of related experience or an equivalent combination of education and experience.
• Paylocity payroll processing experience preferred.
• California payroll experience preferred.

Responsabilidades

• Manages timekeeping.
• Processes payroll on a bi-weekly basis.
• Directing the computation and input of pay data according to federal, state, and company policy.
• Computes and processes retroactive payments, incentive awards, termination checks, and vacation balance payouts.
• Processes benefits enrollments, direct deposits, address changes, W-4 changes.
• Verifies payroll status changes such as job reclassifications and wage adjustments.
• Provides training and assistance to employees and supervisors regarding labor laws and company policies pertaining to payroll and time keeping.
• Knowledge of multi-state payroll tax withholding, reporting, and compliance requirements.
• Prepares employment tax returns and documents (Forms 1042, 1042-S, 941, DE-6, DE-7, etc.).
• Completes payroll and budget forecasts for the Contracts and Grants department, PIs, and fund managers.
• Investigates and resolves outstanding payroll checks.
• Processes garnishments and cost transfers.
• Creates and maintains payroll procedures and reports using Excel, Financial Edge, and other software.
• Performs periodic audits of payroll records.
• Verifies attendance and leaves (vacation, sick, jury duty, medical, etc.).
• Generates routine reports and designs special reports for HR needs.
• Responds to EDD forms and Verifications of Employment.
• Creates and maintains complex HR reports including ACA reporting, plan eligibility, and requisitions.

Conhecimentos

Payroll processing

Multi-state payroll

Payroll tax compliance

Formação académica

Bachelor’s degree (BA/BS) in related field

Equivalent combination of education & experience

Ferramentas

Paylocity

Excel

Financial Edge

Descrição da oferta de emprego

Description

Position posting date: 11/10/2026

Position start date: ASAP or until filled.

Salary/Range: $28 - $30 per hour

Status: Part-Time (20 hours per week), Hybrid

Work Schedule: Monday – Friday, variable hours between 7:00am to 4:00pm (determined by supervisor)

Service/Division: CORE Research Administration/Human Resources

Work Location: VMRF

Job Code: MS #1414

• Manages timekeeping.
• Processes payroll on a bi-weekly basis
• Directing the computation and input of pay data according to federal, state, and company policy.
• Computes and processes retroactive payments, incentive awards, termination checks, and vacation balance payouts.
• Processes benefits enrollments, direct deposits, address changes, W-4 changes.
• Verifies payroll status changes such as, but not limited to job reclassifications, wage adjustments, merit increases, and project fund changes.
• Provides training and assistance to employees and supervisors regarding labor laws and company policies pertaining to payroll and time keeping.
• Knowledge of multi-state payroll tax withholding, reporting, and compliance requirements
• Prepares employment tax returns and documents such as: Forms 1042, 1042-S, 941, DE-6, DE-7, and others as applicable.
• Completes payroll and budget forecasts for the Contracts and Grants department, Principal Investigators, and fund managers.
• Investigates and resolves outstanding payroll checks.
• Processes garnishments: calculates deductions based on federal and/or state guidelines when mandated.
• Processes cost transfers (journal entries).
• Creates and maintains payroll procedures and reports using Excel, Financial Edge, and other software programs.
• Performs periodic audits of payroll records.
• Verifies attendance and leaves (vacation, sick, jury duty, medical, etc.).
• Generates routine reports and designs special reports based on department and organizational needs.
• Respond to EDD forms and Verifications of Employment.
• Creates and maintains complex reports for HR, including those used for the tracking and management of 403(b) plan eligibility, casual hours, vacation balances, project-specific compensation and allocations, ACA Reporting, and personnel requisitions, etc.

Requirements

• Bachelor’s degree (BA/BS) in related field and at least 3 years of related experience; or equivalent combination of education and experience.
• Paylocity payroll processing experience preferred.
• California payroll experience preferred.