Payroll and Administrative Coordinator

Wine Industry Expo; Sonoma, Northern (CA, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Wine Industry Expo is seeking a Payroll and Administrative Coordinator in Sonoma, California. The role focuses on accurate and timely payroll processing while supporting the Human Resource Manager with benefits administration, payroll compliance, and retirement fund reconciliations.

A bookkeeping background is strongly preferred, and the job follows a hybrid schedule based on payroll needs. You will review timecards and deductions, coordinate submissions with the payroll provider, and maintain

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, or related field preferred.
• Minimum three years of payroll processing experience.
• Accounting or bookkeeping experience strongly preferred.
• Experience with Paylocity, ADP, Paychex, or similar HRIS/payroll systems.
• Strong Microsoft Excel skills.
• Excellent communication, organization, confidentiality, and attention to detail.

Responsibilities

• Process payroll accurately and on schedule.
• Review timecards, payroll adjustments, deductions, bonuses, and reimbursements.
• Coordinate payroll submissions with the payroll provider.
• Maintain payroll records and reports.
• Ensure compliance with payroll laws and company policies.
• Reconcile benefit invoices and employee deductions.
• Assist with retirement plan funding reconciliations.
• Support benefits administration and enrollment changes.
• Maintain employee personnel files and HR records.
• Assist with onboarding, reporting, audits, and HR administrative projects.
• Support workers' compensation administration as needed.
• Perform other administrative duties assigned by the Human Resource Manager.

Skills

Payroll processing

HRIS/payroll systems

Microsoft Excel

Communication

Organization

Confidentiality

Education

Associate degree

Bachelor's degree

Tools

Paylocity

ADP

Paychex

Job description

Position Summary

The Payroll and Administrative Coordinator is primarily responsible for the accurate and timely processing of payroll while providing administrative support to the Human Resource Manager. The role supports benefits administration, payroll compliance, and benefit and retirement funding reconciliations. An accounting or bookkeeping background is strongly preferred. This position follows a hybrid work schedule based on the payroll processing calendar and business needs.

Essential Duties and Responsibilities

• Process payroll accurately and on schedule.
• Review timecards, payroll adjustments, deductions, bonuses, and reimbursements.
• Coordinate payroll submissions with the payroll provider.
• Maintain payroll records and reports.
• Ensure compliance with payroll laws and company policies.
• Reconcile benefit invoices and employee deductions.
• Assist with retirement plan funding reconciliations.
• Support benefits administration and enrollment changes.
• Maintain employee personnel files and HR records.
• Assist with onboarding, reporting, audits, and HR administrative projects.
• Support workers' compensation administration as needed.
• Perform other administrative duties assigned by the Human Resource Manager.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma required; Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, or related field preferred.
• Minimum three years of payroll processing experience.
• Accounting or bookkeeping experience strongly preferred.
• Experience with Paylocity, ADP, Paychex, or similar HRIS/payroll systems.
• Strong Microsoft Excel skills.
• Excellent communication, organization, confidentiality, and attention to detail.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an hybrid on-site position based in Sonoma, California supporting the Human Resources department and collaborating with operational departments throughout the organization. The organization is committed to providing equal employment opportunities consistent with California employment laws and regulations.