Payroll & Admin Specialist — Detail-Driven, Fast-Paced

FINANCIAL PLANNING & TAX OFFICE; Houston (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

FINANCIAL PLANNING & TAX OFFICE is seeking a detail-oriented Payroll & Administrative Clerk to join our Houston-based team. The position involves handling payroll for multiple clients, data entry, billing, and assisting with client communication, while learning and using several software systems.

The ideal candidate will have experience with payroll, Form 941, payroll tax filings, and strong organizational and time-management skills.

Qualifications

• Previous experience with payroll, accounting, bookkeeping, tax, or office administration.
• Experience with Form 941 and payroll tax filings.
• Strong computer and data-entry skills.
• Excellent attention to detail and accuracy.
• Comfortable working with numbers and financial information.
• Strong organizational and time-management skills.
• Ability to handle a high volume of clients and tasks.
• Excellent customer service and communication skills.
• Comfortable learning and working with multiple software programs.
• Ability to work independently while also being a team player.
• Dependable, professional, and able to meet deadlines.
• Experience with TaxDome, AccountantsWorld, Homebase, or similar software is a plus.

Responsibilities

• Process and assist with payroll for multiple clients
• Prepare and file Federal Form 941(Employer's Quarterly FederalTax Return)
• Assist with payrolltax reporting and related payroll responsibilities
• Perform accurate and efficient data entry
• Enter, review, and maintain client information and records
• Handle billing and invoicing for clients
• Communicate with clients by phone, email, and in person in a professional and helpful manner
• Assist clients with payroll and administrative questions
• Maintain organized electronic and paper records
• Review information for accuracy and identify discrepancies or missing information
• Work with multiple software platforms and systems, including TaxDome
• Learn new software and technology as needed
• Manage multiple clients and deadlines simultaneously
• Provide general administrative support to the office and team
• Handle confidential client and financial information with professionalism and discretion

Skills

Payroll

Accounting

Bookkeeping

Tax

Office administration

Data entry

Customer service

Multitasking

Communication

Organizational skills

Tools

TaxDome

AccountantsWorld

Homebase

Job description

FINANCIAL PLANNING & TAX OFFICE is seeking a detail-oriented Payroll & Administrative Clerk to join our Houston-based team. The position involves handling payroll for multiple clients, data entry, billing, and assisting with client communication, while learning and using several software systems.

The ideal candidate will have experience with payroll, Form 941, payroll tax filings, and strong organizational and time-management skills.