Payroll Admin - Slater, IA

Iowa Plains Signing, Inc; Slater (IA); Sur place; USD 28 000 - 39 000; Plein temps

Résumé du poste

Iowa Plains Signs in Slater, Iowa is seeking a Payroll Administrator to support certified payroll processing, reporting, and weekly payroll operations. This full-time, in-person role reports to the Payroll Lead and requires meticulous attention to ensure employees are paid accurately and on time.

The position is based in our Slater office with the possibility to work from the Edina office as needed, and involves processing timecards, maintaining payroll records, and coordinating with HR and

Qualifications

• Attention to detail and accuracy in payroll processing.
• Strong time management and organizational skills.
• Excellent written and verbal communication with professionalism.
• Discretion and confidentiality with sensitive information.
• Team-oriented with ability to adapt to changing needs.
• Flexibility to accommodate seasonal workload.

Responsabilités

• Learn certified payroll reporting methods and submit weekly reports.
• Enter prevailing wage schedules into COINS and identify correct rates.
• Calculate Prevailing Wage-Company Paid Fringe, updating with benefit elections.
• Maintain certified payroll tracking spreadsheet and ensure report status.
• Maintain correspondence with employees, contractors, and government contacts.
• Assist with downloading and processing timecard records.
• Support with weekly payroll for 300+ employees.
• Ensure payroll reports and backups are accurate.
• Monitor employee benefit tracking spreadsheet.
• Respond to payroll emails promptly and resolve items.
• Resolve discrepancies on payroll or certified payroll reports.
• Support HR with additional duties as assigned.
• Learn functions to provide backup for Payroll.
• Other duties as assigned by management.

Connaissances

Attention to detail

Time management

Communication skills

Discretion/Confidentiality

Team player

Flexibility

Formation

High School education or equivalent

Outils

Microsoft Excel

Microsoft Word

Outlook

Description du poste

Help Keep Our Payroll Accurate. Support Our People.

Iowa Plains Signs is looking for a detail-oriented Payroll Administrator to join our team in Slater, Iowa. In this role, you'll support certified payroll processing, reporting, and weekly payroll operations while helping ensure employees are paid accurately and on time.

This is a full-time, in-person position based in our Slater office, with the ability to work out of our Edina office as needed. The position reports to the Payroll Lead and requires generating and validating certified payroll reports and assisting with payroll timecard processing.

If you're organized, enjoy working with numbers, and thrive in a fast-paced environment, we'd love to hear from you.

About Iowa Plains Signs

Iowa Plains provides traffic control and pavement marking services, with offices in Minnesota, South Dakota, North Dakota, and Iowa. We take pride in the quality of our work, value the safety of our employees, and work with integrity as a team.

Iowa Plains Signs is proud to be an operating company of Road Safety Services (RSS), one of North America's leading providers of pavement marking and traffic control services. With operations across 23+ states and more than 50 locations, RSS combines the strength of a national organization with the expertise of its local operating companies. Whether it's 500 feet or 500 miles, we get the job done safely, properly, and on time.

What You'll Do

• Learn all methods of submitting certified payroll reports for all states (Aashtoware, LCP Tracker, Elations, and MNDOT form via email), submit payroll reports weekly for the previous week's work

• Enter prevailing wage schedules into the COINS system and identify the correct rate for each prevailing wage job

• Determine calculation of Prevailing Wage-Company Paid Fringe employer rate, updating as employee's benefit elections change, and coordinate with the corporate office

• Maintain certified payroll tracking spreadsheet so the status of each report is known at any time

• Maintain all correspondence with employees, prime contractors and government contacts regarding payroll and certified payroll reports

• Assist with downloading and processing of timecard records

• Assist with the timely completion of weekly payroll for approximately 300+ employees

• Ensure copies of all payroll reports and backup for payroll are available and accurate

• Maintain the employee benefit tracking spreadsheet

• Monitor the payroll email and respond to/resolve each item in a timely manner

• Resolve any discrepancies on payroll or certified payroll reports

• Support HR with other duties as assigned

• Learn necessary functions to provide backup for Payroll

• Other duties as assigned by management to support the business

Key Personal Qualifications

• Attention to detail, through checking of work, and anticipating issues is critical

• Strong time management and organizational skills are required

• Exceptional written, verbal, and interpersonal communication skills with a professional demeanor

• Must exercise the utmost discretion and confidentiality with sensitive company information

• Desire to work and succeed as a team

• Ability to be flexible with changing decisions as the business demands

Experience/Requirements

• 1+ years of experience in office setting

• 1+ years of experience in payroll preferred

• 1+ years of experience with certified payroll reporting preferred

• High School education or equivalent

• Previous position in a highway or construction office preferred

• Proficient in Microsoft Excel, Word, and Outlook

• Regular attendance in the office required

Position Details

Position Type: Full-Time, In-Person, Nonexempt

Reports To: Payroll Lead

Schedule: Full-time, hourly, Mon-Fri, hours may vary with the seasonality of the business. Must be available to work outside of business hours and overtime if needed.

Location: Slater, Iowa, with the ability to work out of the Edina office as needed.

Why Join Iowa Plains Signs?

• Opportunity to develop payroll and certified payroll expertise

• Support weekly payroll operations for approximately 300+ employees

• Work closely with HR, Payroll, and accounting teams

• Collaborative, team-focused work environment

• Professional development and cross-training opportunities

• Backed by the strength and resources of Road Safety Services

If you're ready to build your payroll career with a company committed to accuracy, teamwork, and operational excellence,

Iowa Plains Signs is an Equal Opportunity Employer.