Payroll Admin Assistant - District Finance

Danbury Public Schools CT; Danbury (CT); On-site; USD 35,000 - 58,000; Full time

Job summary

Danbury Public Schools is seeking an Administrative Assistant to support payroll operations for over 2,500 employees. The role involves processing biweekly payroll, data verification, and maintaining confidential employee records.

You will collaborate with the Payroll Coordinator, HR, and Finance teams to ensure accuracy and timely payroll processing, while using Excel and Google Workspace to prepare reports and spreadsheets.

Qualifications

• Experience with payroll in a high-volume environment preferred.
• Proficiency with payroll, data verification, and reporting processes.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Assist with processing biweekly payroll for over 2,500 district employees.
• Review, verify, and enter payroll data including hours, leave, stipends, and overtime.
• Enter and audit electronic timecards for accuracy.
• Assist in reviewing payroll calculations, deductions, and direct deposit information.
• Generate, review, and distribute payroll reports for accuracy.
• Maintain accurate payroll and employee records ensuring confidentiality.
• Assist with maintaining payroll and HR databases.
• Process payroll-related changes including new hires, transfers, salary adjustments, deductions, and terminations.
• Assist with year-end payroll processing, W-2 preparation, and other required payroll reporting.
• Print and distribute payroll checks and related documents as needed.
• Respond professionally to payroll inquiries from employees and departments.
• Assist with district record retention requirements for payroll files.

Skills

Payroll processing

Attention to detail

Time management

Communication

Confidentiality

Microsoft Excel

Google Workspace

Education

Associate degree in Business Administration/Accounting/Finance

Equivalent combination of education and experience

Tools

Tyler Technologies Infinite Visions ERP

Microsoft Excel

Google Workspace

Job description

Danbury Public Schools is seeking an Administrative Assistant to support payroll operations for over 2,500 employees. The role involves processing biweekly payroll, data verification, and maintaining confidential employee records.

You will collaborate with the Payroll Coordinator, HR, and Finance teams to ensure accuracy and timely payroll processing, while using Excel and Google Workspace to prepare reports and spreadsheets.