52-Week Payroll Assistant - Finance & Records

Danbury Public Schools; Danbury (CT); Sur place; USD 51 000 - 56 000; Plein temps

Résumé du poste

Danbury Public Schools in Danbury, CT, is seeking an Administrative Assistant for Payroll Administration to support payroll processing for over 2,500 district employees, maintain employee records, and ensure confidentiality.

The role collaborates with the Payroll Coordinator, Human Resources, and Finance to verify data, run reports, and provide responsive service to staff, while adhering to district policies and the collective bargaining agreement.

Qualifications

• Associate degree in Business Administration, Accounting, Finance, or related field preferred.
• Minimum of two (2) years of payroll, accounting, finance, or related administrative experience.
• Experience processing payroll in a high-volume environment preferred.
• Public sector finance and educational sector experience is desirable.
• Experience in a unionized environment and interpreting collective bargaining agreements is highly desirable.
• Experience with Tyler Technologies Infinite Visions ERP or comparable payroll software.
• Proficiency in Microsoft Excel, Word, and Google Workspace.
• Ability to complete required district software assessments.

Responsabilités

• Assist with processing biweekly payroll for over 2,500 district employees.
• Review, verify, and enter payroll data, including hours, leave, stipends, overtime, and other info.
• Enter and audit electronic timecards for accuracy and completeness.
• Assist in reviewing payroll calculations, deductions, taxes, union dues, and direct deposit info.
• Generate, review, and distribute payroll reports to verify payroll accuracy prior to processing.
• Maintain accurate payroll and employee records while ensuring confidentiality.
• Assist with maintaining payroll and Human Resources databases.
• Process payroll-related changes, including new hires, transfers, salary adjustments, deductions, and terminations.
• Assist with year-end payroll processing, fiscal year-end activities, W-2 preparation, and other required payroll reporting.
• Print and distribute payroll checks and related payroll documents as needed.
• Respond professionally to payroll inquiries from employees, supervisors, and departments.
• Assist with maintaining payroll files in accordance with district record retention requirements.
• Support payroll testing, system updates, and software implementations as needed.
• Prepare reports and spreadsheets using Microsoft Excel and other district software applications.
• Collaborate with Human Resources, Benefits, Finance, and other departments to ensure payroll accuracy.
• Perform general administrative support, including filing, scanning, data entry, correspondence, and other office duties.
• Perform other related duties as assigned.

Connaissances

Organizational skills

Time management

Attention to detail

Multitasking

Interpersonal skills

Written communication

Verbal communication

Confidentiality

Analytical skills

Microsoft Excel

Microsoft Word

Google Workspace

Formation

Associate degree in Business Administration/Accounting/Finance

Outils

Tyler Technologies Infinite Visions ERP

Payroll software

Google Workspace

Description du poste

Danbury Public Schools in Danbury, CT, is seeking an Administrative Assistant for Payroll Administration to support payroll processing for over 2,500 district employees, maintain employee records, and ensure confidentiality.

The role collaborates with the Payroll Coordinator, Human Resources, and Finance to verify data, run reports, and provide responsive service to staff, while adhering to district policies and the collective bargaining agreement.