Payroll / Accounts Receivable Clerk

Milesresources; Puyallup, Northern (WA, KY); Hybrid; USD 41,328,000 - 46,012,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life

Wellness program

401K with company match

Paid vacation

Paid holidays

Paid sick leave

Employee referral bonus

Job summary

Milesresources in Western Washington is seeking a Payroll / Accounts Receivable Clerk to support our accounting team. You will process timecards, manage certified payroll, file WA prevailing-wage documents, and handle day-to-day AR activities in Vista Viewpoint.

We value accuracy, confidentiality, and strong communication as you liaise with operations and project staff to resolve questions and keep records clean. This role offers stable hours and competitive pay.

Qualifications

• High school diploma or equivalent; associate degree in accounting or related field preferred.
• Prior union payroll, accounts receivable, or construction-office experience preferred.
• Familiarity with Vista Viewpoint (or similar construction ERP) is a plus.
• Working knowledge of Washington prevailing-wage requirements (Intents, Affidavits, certified payroll) is a plus.
• Strong Excel skills, including the ability to maintain accurate tracking spreadsheets.
• High attention to detail, accuracy, and deadlines.
• Ability to handle confidential payroll and customer payment information professionally.
• Clear written and verbal communication skills.

Responsibilities

• Process employee timecards for payroll, including certified payroll.
• Enter and submit certified payroll reports per contract requirements.
• File Washington L&I Intents to Pay Prevailing Wages before work begins.
• Prepare and file Affidavits of Wages Paid on project completion.
• Maintain payroll and prevailing-wage records for audits and reviews.
• Communicate with operations staff to resolve timecard or rate questions.
• Enter customer payments into Vista Viewpoint and prepare bank deposits.
• Generate invoices for material sales and send monthly statements.
• Maintain outstanding accounts receivable spreadsheets and follow up on delays.

Skills

Payroll processing

Accounts receivable

Excel

Attention to detail

Communication

Education

High school diploma

Associate degree in accounting

Tools

Vista Viewpoint

Job description

Application Closing Date: December 31,2026

Compensation:

Job Description:

over 80 years, and we are seeking customer-oriented Payroll / Accounts Receivable Clerk to join our team in Western Washington. If you are looking for a stable, rewarding career with a company that values safety, professionalism and teamwork, this is the opportunity for you!

We are seeking a detail-oriented Payroll / Accounts Receivable Clerk to support our accounting team. This role is responsible for processing timecards and certified payroll, filing Washington State prevailing-wage documents with the Department of Labor & Industries, and managing day-to-day accounts receivable activity in Vista Viewpoint. The position offers a clear path to take on additional responsibilities as skills and experience grow.

What you’ll do

Payroll & Prevailing Wage Responsibilities

• Transfer, review, and process employee timecards for accuracy and completeness prior to payroll.
• Enter and submit certified payroll reports in accordance with contract and regulatory requirements.
• File Washington L&I Intents to Pay Prevailing Wages before work begins on applicable projects.
• Prepare and file Affidavits of Wages Paid upon project completion.
• Maintain organized payroll and prevailing-wage records to support audits, job closeout, and compliance reviews.
• Communicate with operations and project staff to resolve timecard, rate, or classification questions.

Accounts Receivable Responsibilities

• Enter customer payments into Vista Viewpoint.
• Prepare bank deposits and upload check images / remittance documentation.
• Enter Material Sales Tickets and generate invoices for material sales.
• Prepare and send monthly customer statements.
• Maintain a current spreadsheet of all outstanding accounts receivable.
• Maintain a current spreadsheet of outstanding invoices with commentary explaining payment delays and follow-up status.
• Support collections follow-up as directed and keep documentation current.

What We’re Looking For:

• High school diploma or equivalent required; associate degree in accounting or related field preferred.
• Prior union payroll, accounts receivable, or construction-office experience preferred.
• Familiarity with Vista Viewpoint (or similar construction ERP) is a plus.
• Working knowledge of Washington prevailing-wage requirements (Intents, Affidavits, certified payroll) is a plus.
• Strong Excel skills, including the ability to maintain accurate tracking spreadsheets.
• High attention to detail, accuracy, and deadlines.
• Ability to handle confidential payroll and customer payment information professionally.
• Clear written and verbal communication skills.

What We Offer:

• $30.00 to $33.50 per hr.
• Medical, Dental, Vision, Life, Wellness, Employee Assistance (EAP) (HSA & HRA).
• Paid Vacation (up to 40 hours the first year).
• Paid Holidays (7 per year).
• Paid Sick Leave (with annual cash-out for hours in excess of 40).
• Retirement Plan (Profit Sharing and 401K with Company match).
• Employee Referral Bonus.

Prior to employment, applicants are required to pass a pre-employment drug and alcohol screening test. This position is not safety sensitive, and therefore, applicants are not screened for non-psychoactive cannabis (e.g. CBD, CBG, CBC, THCA, etc.) for pre-employment.