Accounts Payable Supervisor

JHKelly, LLC; Seattle (WA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Comprehensive Medical/Vision/Rx Coverage

Paid Vacation and Holidays

401K with company match

Life Insurance

Annual Performance Bonuses

Profit Sharing

Job summary

A legacy construction leader is seeking an Accounts Payable Supervisor to join their team in Seattle, WA. This role requires strong leadership skills, a minimum of five years of experience in accounts payable, and a proven track record in a fast-paced environment. Responsibilities include managing the accounts payable process, resolving discrepancies, and ensuring compliance. A competitive salary range of $70,000-$95,000 is offered along with a comprehensive benefits package including medical, vacation, and profit sharing.

Qualifications

• Minimum of five years of progressive experience in accounts payable.
• At least three years in a high-volume full-cycle accounts payable role.
• Previous supervisory or team lead experience.

Responsibilities

• Lead accounts payable operations and manage team workload.
• Ensure accurate and timely processing of vendor invoices.
• Resolve discrepancies with vendors and subcontractors.

Skills

Leadership

Attention to Detail

Communication Skills

Technical Proficiency in Accounting Software

Organizational Skills

Education

High school diploma or equivalent certification

Associate's degree in Accounting or related field

Tools

Viewpoint Vista

Power BI

MS Office (Word, Excel, Outlook)

Job description

At JH Kelly, we’re seeking a positive, detail-oriented, and results-driven Accounts Payable Supervisor to join our Accounting team and lead our high-volume accounts payable operations. If you thrive in a fast-paced environment, take pride in accuracy and efficiency, enjoy building strong relationships while resolving discrepancies, possess strong leadership skills, and have a solid understanding of accounting principles and processes, this is your opportunity to contribute to a legacy construction leader. This role is based in Longview, WA.

About Us

Celebrating over a century of excellence, JH Kelly is a fourth-generation, family-owned construction powerhouse known for tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we’re an industry leader fueled by an award-winning team committed to safety, quality, and a dynamic, tight-knit culture.

Salary Range

$70,000–$95,000 (DOE) FLSA non-exempt (OT eligible).

Benefits Package

• Comprehensive Medical/Vision/Rx – Dental/Ortho Coverage: JH Kelly pays 87.5% of total premiums.
• Paid Vacation and Holidays: Generous PTO model to support work-life balance.
• 401K: 50% company match on the first 6% of employee contributions.
• Life Insurance, AD&D, STD & LTD: Paid 100% by JH Kelly.
• Annual Performance Bonuses: Opportunity for additional compensation based on performance.
• Profit Sharing: Participate in JH Kelly’s profit-sharing program. Averaging 9% of total compensation over the past 10 years.

Supervisor Leadership & Team Development

• Manage the workload of team members and lead department meetings.
• Complete performance evaluations of all team members and create action plans to help them be successful and meet both company and career goals.
• Provide an environment of trust, support, and encouragement for team members to be their best.
• Advocate for team members and the department while keeping the team well-informed and maintaining open communication.
• Oversee Longview Front Office Coordinator and coordinate lunch and vacation coverage.
• Be the point-of-contact for all AP requests and liaise with management as needed.
• Provide support and resources for complex projects and questions.

Process Improvement & Compliance

• Identify, recommend, and if appropriate, implement process improvements.
• Assist with internal and external audits as needed.
• Participate in the company's Improvement Projects as requested.
• Assist in establishing, updating, documenting, and executing policies and procedures.
• Track and update metrics on the internal AP page.
• Oversee the company's P-card program.

Core Accounts Payable Operations

• Execute full-cycle accounts payable.
• Ensure all vendor invoices are approved and entered in the system quickly and accurately.
• Handle the customer service needs of internal and external business partners such as vendors, subcontractors, project managers, management, and other departments.
• Work with vendors and subcontractors to resolve discrepancies.
• Perform lien waiver verification, MSAs, addenda, and other subcontractor verification.
• Reconcile open POs to help ensure job cost reports are as accurate as possible.
• Process payment, verifying the accuracy and completeness of all issued payments.
• Apply sales tax rules, identify exceptions, and perform internal tax audits as needed.
• Prioritize invoices according to cash discount potential and payment terms.
• Reconcile credit card payments and vendor statements.
• Compare invoices to purchase orders, prices, terms of payment, and other charges.
• Review, prepare, and submit annual 1099 reports.
• Perform processes and controls correctly and punctually, ensuring company policies are followed.

What You Bring

• Experience: Minimum of five (5) years of progressive experience in accounts payable, with at least three (3) years in a full-cycle accounts payable role in a high-volume environment.
  • Previous supervisory or team lead experience.
  • Construction industry experience, particularly with job costing, lien waivers, and subcontractor compliance, is highly preferred.
  • Experience with P-card programs, 1099 reporting, and sales tax compliance is a plus.
• Education: High school diploma or equivalent certification. Preferred: Associate's degree in Accounting or related field.
• Technical Skills: Preferred experience with Viewpoint Vista software and Power BI. Proficiency in accounting software. Above average proficiency in MS Office tools, including Word, Excel, and Outlook.
• Skills & Mindset:
  • Demonstrated ability to lead, mentor, and develop accounting team members.
  • Strong work ethic, self-starter, and ability to prioritize and meet time-sensitive deadlines.
  • Exceptional organizational and time-management skills, with the ability to manage multiple tasks and prioritize effectively.
  • Ability to develop and implement innovative strategies and solutions.
  • Strong functional acumen in construction project accounting, including job costing, lien waivers, subcontractor compliance, and sales tax rules.
  • Excellent verbal and written communication and interpersonal skills, with the ability to interact professionally with employees and vendors at all levels of the organization.
  • Focus on a collaborative and teamwork-driven environment.
  • High achiever who excels in a fast-paced, high-intensity environment.

Physical Requirements

This office position requires the ability to sit for extended periods while working at a computer. Candidates must have the ability to perform repetitive tasks such as typing and using a mouse. Occasional standing, walking, bending, and reaching are necessary. The role also requires good manual dexterity and hand-eye coordination for handling office equipment weighing up to 20 pounds. The ability to communicate clearly and effectively, both verbally and in writing, is essential. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Opportunity Employer, including disabled and veterans.