Payroll & Accounts Payable Specialist

Children's Habilitation Center; Harvey (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Children's Habilitation Center (CHC) is seeking a Payroll & Accounts Payable Specialist who is detail-oriented, organized, and dependable to join our administrative and financial team. You will process payroll, manage weekly AP, and support the Controller and CEO with accounting tasks.

The role requires high organization, discretion with confidential information, and the ability to manage multiple priorities and deadlines while contributing to a collaborative team environment.

Qualifications

• 5+ years of payroll and/or accounting experience.
• Experience with an automated payroll system.

Responsibilities

• Process payroll accurately and timely.
• Handle weekly accounts payable and vendor relations.
• Prepare payroll reports and assist with year-end tax reporting (W-2s, 1099s).
• Resolve payroll discrepancies and respond to employee questions.
• Maintain vendor and expense records and assist with budget support.

Skills

Payroll processing

Accounts payable

Excel

Attention to detail

Confidentiality

Time management

Union payroll experience

Tools

ADP

Job description

Children's Habilitation Center (CHC) is seeking a detail-oriented, organized, and dependable Payroll & Accounts Payable Specialist to join our team.

At CHC, our administrative and financial teams play an important role in supporting the delivery of compassionate, innovative, and holistic care to infants and children with complex medical needs. This position is an excellent opportunity for an experienced payroll and accounting professional who enjoys taking ownership of their work and being an important part of a collaborative team.

About the Position

The Payroll & Accounts Payable Specialist will be responsible for the accurate and timely processing of payroll and weekly accounts payable, while also providing accounting and administrative support to the Controller and CEO.

This role requires someone who is highly organized, comfortable working with confidential information, attentive to detail, and able to manage multiple priorities and deadlines.

What You'll Do

• Prepare, process, and review payroll for accuracy and timeliness.
• Run payroll reports and perform audits to ensure accurate payroll processing.
• Research and resolve payroll discrepancies.
• Verify missed punches, absences, PTO, and other timekeeping adjustments.
• Maintain employee vacation and sick leave accruals.
• Respond to employee payroll questions and provide timely assistance.
• Confirm new-hire payroll and compensation information is accurate.
• Prepare quarterly and year-end employee and vendor tax reporting, including W-2s and 1099s.
• Prepare payroll reports related to earnings, taxes, deductions, leave/disability, and non-taxable wages.
• Prepare and submit union reporting and payments.
• Assist the CEO and Controller with union audits.
• Work with HR to coordinate payroll deductions related to health, dental, 401(k), and other employee benefits.
• Process and record Accounts Payable on a weekly basis.
• Review invoices and reconcile them to approved purchase orders.
• Maintain accurate vendor and supplier accounts and spending information.
• Prepare bank deposits.
• Assist the Controller with budget preparation and other accounting projects.
• Provide office and administrative support as needed, including phone and front-desk coverage.
• Participate in workshops, seminars, and professional development opportunities as assigned.
• Perform other duties and special projects as needed.

What We're Looking For

• 5+ years of payroll and/or accounting experience.
• Experience working with an automated payroll system.
• Strong spreadsheet and reporting skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to investigate discrepancies and resolve problems.
• Ability to work independently while also collaborating effectively with HR, leadership, employees, and vendors.
• Ability to manage multiple priorities and meet critical deadlines.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality when handling sensitive employee and financial information.
• Union payroll/reporting experience is a plus.
• Healthcare or experience in a similarly regulated environment is preferred.

Why CHC?

At Children's Habilitation Center, the work behind the scenes matters. Every payroll, invoice, report, and financial process helps support the people who provide care to the children and families we serve.

Our organization is built around three guiding principles:

Compassion. Innovation. Holistic Care.

We are looking for a team member who brings those same values to their work and takes pride in being accurate, dependable, and service-oriented.

If you're an experienced payroll and accounting professional looking for an opportunity to make a meaningful contribution while working closely with leadership and a dedicated team, we'd love to hear from you.

CHC is an Equal Opportunity Employer!