Payroll & Accounts Payable Specialist

All American Home Care LLC; Philadelphia (Philadelphia County); On-site; USD 52,000 - 76,000; Full time

Job summary

All American Home Care LLC is seeking a detail-oriented Payroll & Accounts Payable Specialist to join our team in the United States. You will manage multi-location payroll, review hours, and handle deductions while supporting month-end closings and AP tasks.

The role requires accuracy, confidentiality, and the ability to work independently. Proficiency with Google Sheets and payroll software (Viventium/ADP/Paychex/Paycom/QuickBooks) is expected, along with strong communication skills and Spanish

Qualifications

• Experience in payroll processing and basic accounting preferred.
• Proficient with Google Sheets and reconciliations.
• Familiar with payroll software (Viventium/ADP/Paychex/Paycom).
• Detail-oriented with strong organizational skills.
• Excellent written and verbal communication; able to handle confidential information.

Responsibilities

• Manage payroll processing for multiple office locations accurately and on time.
• Review timesheets, verify hours, and resolve discrepancies before deadlines.
• Process overtime, bonuses, vacation pay, and other adjustments.
• Handle payroll corrections, direct deposit issues, garnishments, and deductions.
• Respond to payroll inquiries and coordinate with HR and accounting.
• Process accounts payable transactions and maintain payment records.
• Perform payroll reconciliations and assist month-end/year-end closing.
• Maintain payroll documentation and employee records in internal systems.
• Update payroll data using Viventium, QuickBooks, and Google Sheets.
• Manage changes for new hires, terminations, and verifications while ensuring confidentiality.

Skills

Payroll processing

Google Sheets

Payroll systems

Attention to detail

Organization & time management

Analytical skills

Communication skills

Spanish speaking

Tools

Viventium

ADP

Paychex

Paycom

QuickBooks

Job description

All American Home Care is seeking a detail-oriented, organized, and dependable Payroll & Accounts Payable Specialist to join our team.The ideal candidate has experience in payroll processing, basic accounting, and financial record management, with the ability to work independently, resolve discrepancies, and meet strict deadlines. This position will initially support payroll operations for multiple office locations and requires someone who is comfortable managing a high-volume workload while maintaining accuracy, confidentiality, and professionalism.

Key Responsibilities

• Manage payroll processing for multiple office locations, ensuring employees are paid accurately and on time.
• Review employee timesheets, verify hours worked, and resolve discrepancies before payroll deadlines.
• Calculate and process overtime, bonuses, vacation pay, payroll adjustments, and other compensation changes.
• Handle payroll corrections, direct deposit issues, check reissues, garnishments, and employee deductions.
• Respond to payroll inquiries and work closely with internal departments to resolve payment-related concerns.
• Process accounts payable transactions, review invoices, and maintain accurate payment records.
• Perform payroll reconciliations and assist with month-end and year-end closing activities.
• Maintain organized payroll documentation, employee records, and financial spreadsheets.
• Update and manage payroll information using Viventium, QuickBooks, Google Sheets, and other internal systems.
• Process payroll-related employee changes, including new hires, terminations, and employment verifications.
• Ensure payroll procedures comply with company policies and applicable wage and hour regulations.
• Identify payroll discrepancies, troubleshoot issues independently, and recommend improvements to existing processes.
• Maintain confidentiality when handling sensitive employee and financial information.
• Collaborate with HR, accounting, and office management to ensure efficient payroll operations.

Qualifications

• Previous experience in payroll processing, accounts payable, accounting, or a related administrative role preferred.
• Proficiency in Google Sheets, including formulas, data management, and reconciliations.
• Familiarity with payroll systems such as Viventium, ADP, Paychex, Paycom, or similar software preferred.
• Experience with QuickBooks Desktop or Online is a plus.
• Strong attention to detail with the ability to identify and resolve discrepancies accurately.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving abilities, with the confidence to work independently.
• Understanding of payroll procedures, overtime calculations, employee deductions, and basic accounting principles.
• Excellent written and verbal communication skills.
• Ability to handle confidential employee and financial information with professional

• Spanish Speaking Required

What We're Looking For

We are looking for someone who takes ownership of their work, identifies discrepancies before they become problems, and maintains accuracy even under pressure. The successful candidate will be proactive, reliable, comfortable working with numbers, and capable of learning new systems quickly. While previous payroll experience is strongly preferred, we are willing to consider a motivated candidate who demonstrates strong analytical abilities, attention to detail, and the capacity to learn.