Payroll & Account Payable Specialist

Children's Habilitation Center; Harvey (IL); On-site; USD 52,000 - 72,000; Full time

Job summary

Children's Habilitation Center seeks a Payroll & Accounts Payable Specialist to process payroll and weekly AP, while supporting the Controller and CEO. The role requires highly organized, confidential handling of sensitive information and the ability to manage multiple priorities with accuracy.

You will collaborate with HR and leadership, respond to employee questions, and assist with payroll-related tax reporting.

Qualifications

• Five+ years of payroll and/or accounting experience.
• Experience with an automated payroll system.
• Strong spreadsheet and reporting skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to investigate discrepancies and resolve problems.
• Ability to work independently while collaborating with HR, leadership, employees, and vendors.

Responsibilities

• Process payroll accurately and timely.
• Run payroll reports and audits for accuracy.
• Resolve payroll discrepancies and verify timekeeping.
• Manage time off accruals and benefits deductions.
• Respond to employee payroll questions and provide timely support.
• Prepare year-end payroll tax reporting (W-2s, 1099s).
• Process Accounts Payable and reconcile invoices to POs.
• Maintain vendor accounts and banking deposits.
• Assist with budgeting and accounting projects.
• Provide office and front-desk support as needed.

Skills

Payroll processing

Accounts payable

Spreadsheet reporting

Detail-oriented

Time management

Discrepancy investigation

Confidentiality

Independent work

Team collaboration

Union payroll reporting

Job description

Children's Habilitation Center (CHC) is seeking a detail-oriented, organized, and dependable Payroll & Accounts Payable Specialist to join our team.

At CHC, our administrative and financial teams play an important role in supporting the delivery of compassionate, innovative, and holistic care to infants and children with complex medical needs. This position is an excellent opportunity for an experienced payroll and accounting professional who enjoys taking ownership of their work and being an important part of a collaborative team.

About the Position

The Payroll & Accounts Payable Specialist will be responsible for the accurate and timely processing of payroll and weekly accounts payable, while also providing accounting and administrative support to the Controller and CEO.

This role requires someone who is highly organized, comfortable working with confidential information, attentive to detail, and able to manage multiple priorities and deadlines.

What You'll Do

• Prepare, process, and review payroll for accuracy and timeliness.
• Run payroll reports and perform audits to ensure accurate payroll processing.
• Research and resolve payroll discrepancies.
• Verify missed punches, absences, PTO, and other timekeeping adjustments.
• Maintain employee vacation and sick leave accruals.
• Respond to employee payroll questions and provide timely assistance.
• Confirm new-hire payroll and compensation information is accurate.
• Prepare quarterly and year-end employee and vendor tax reporting, including W-2s and 1099s.
• Prepare payroll reports related to earnings, taxes, deductions, leave/disability, and non-taxable wages.
• Prepare and submit union reporting and payments.
• Assist the CEO and Controller with union audits.
• Work with HR to coordinate payroll deductions related to health, dental, 401(k), and other employee benefits.
• Process and record Accounts Payable on a weekly basis.
• Review invoices and reconcile them to approved purchase orders.
• Maintain accurate vendor and supplier accounts and spending information.
• Prepare bank deposits.
• Assist the Controller with budget preparation and other accounting projects.
• Provide office and administrative support as needed, including phone and front-desk coverage.
• Participate in workshops, seminars, and professional development opportunities as assigned.
• Perform other duties and special projects as needed.

What We're Looking For

• 5+ years of payroll and/or accounting experience.
• Experience working with an automated payroll system.
• Strong spreadsheet and reporting skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to investigate discrepancies and resolve problems.
• Ability to work independently while also collaborating effectively with HR, leadership, employees, and vendors.
• Ability to manage multiple priorities and meet critical deadlines.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality when handling sensitive employee and financial information.
• Union payroll/reporting experience is a plus.
• Healthcare or experience in a similarly regulated environment is preferred.

Why CHC?

At Children's Habilitation Center, the work behind the scenes matters. Every payroll, invoice, report, and financial process helps support the people who provide care to the children and families we serve.

Our organization is built around three guiding principles:

Compassion. Innovation. Holistic Care.

We are looking for a team member who brings those same values to their work and takes pride in being accurate, dependable, and service-oriented.

If you're an experienced payroll and accounting professional looking for an opportunity to make a meaningful contribution while working closely with leadership and a dedicated team, we'd love to hear from you.

CHC is an Equal Opportunity Employer!