Payroll Accounts Payable Associate

Spanx; New York (NY); On-site; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking a dedicated Payroll and Accounts Payable Specialist to manage payroll processing and vendor payments. In this dynamic role, you will ensure compliance with payroll regulations while maintaining accurate records and supporting audits. The ideal candidate is detail-oriented, self-motivated, and thrives in a fast-paced environment. This innovative company offers a comprehensive healthcare plan, generous parental leave, and a commitment to employee well-being. Join a team that values your contributions and provides a supportive atmosphere for professional growth.

Benefits

Company Healthcare Plan

Parental Leave Policy

Mental Health Days

401K Matching

PTO & Company Holidays

Flex Friday

Qualifications

• 2-3 years of payroll and accounts payable experience required.
• Solid understanding of payroll laws and regulations is crucial.
• Highly organized and detail-oriented with strong analytical skills.

Responsibilities

• Manage bi-weekly and monthly payroll processing for employees.
• Handle payroll data entry and ensure compliance with regulations.
• Enter and route invoices for approval and post vendor payments.

Skills

Payroll Management

Accounts Payable

Microsoft Excel

Analytical Skills

Communication Skills

Attention to Detail

Problem-Solving

Education

Bachelor’s degree in Accounting or Finance

Certified Payroll Professional (CPP)

Tools

ADP Reporting Tools

Coupa

Dynamics SL

Blue Cherry

Job description

Job Description

You’ll love it because you will…

In Payroll:

• Manage bi-weekly and monthly payroll processing for employees in the U.S., Canada, U.K., and Germany.
• Handle payroll data entry, including new hires, department transfers, pay rate and address changes, direct deposit updates, deductions, and terminations.
• Research and stay current on federal, state, and international payroll regulations to ensure compliance.
• Address and resolve tax, withholding, garnishment, and wage/hour issues.
• Accurately calculate and set up garnishments, levies, and court-ordered deductions in the payroll system.
• Ensure timely and accurate updates of employee changes within the payroll schedule.
• Review and audit payroll preview reports for accuracy and completeness.
• Generate payroll reports using ADP reporting tools and Excel as needed.
• Support audits related to finance, 401(k), and insurance.
• Process employee expense reimbursements through payroll.
• Assist with special projects, such as updating HR policies, internal communications, and providing general administrative support.
• Act as a primary point of contact for employee inquiries regarding payroll, deductions, benefits, and other pay-related concerns.

In Accounts Payable:

• Enter and route invoices for approval using Coupa platform and Blue Cherry.
• Post vendor payments in Dynamics SL.
• Help manage the Accounts Payable inbox and respond to inquiries in a timely manner.
• Communicate with vendors to resolve issues and ensure timely payments.
• Reconcile vendor statements and follow up on discrepancies.
• Support month-end close activities, including accruals and account reconciliations.
• Maintain accurate and organized AP records, including W-9s and other vendor documentation.
• Assist with preparation and documentation for annual audits.

Qualifications:

We require…

• Bachelor’s degree in Accounting, Finance, or a related field (preferred).
• Certified Payroll Professional (CPP) designation is a plus.
• 2–3 years of hands-on payroll and AP experience.
• Solid understanding of payroll laws and regulations.
• Self-motivated with a proactive approach to resolving complex payroll issues.
• Highly organized, detail-oriented, and process-driven.
• Excellent written, verbal, analytical, and organizational skills.
• Proficient in Microsoft Excel and MS Office Suite.
• Strong work ethic with a commitment to confidentiality.
• Ability to thrive in a fast-paced environment and adapt to shifting priorities.
• Ability to set objectives aligned with team and organizational goals, develop plans, meet deadlines, and efficiently utilize resources.
• Effective communication skills, with the ability to gauge audience reaction and adjust accordingly.
• Uphold ethical standards, maintain confidentiality, fulfill commitments, and promote responsibility.
• Apply technical expertise to accomplish work, operate and repair relevant technology, and generate new functionality within systems.

Additional Information

Spanx is proud of our continued Progressive People Practices…

• Company Healthcare Plan: $0.00 out of pocket (Employee only benefit). Fertility testing and treatment are included in Spanx’s medical plans, even without a diagnosis of infertility.

• Parental Leave Policy: Primary caregiver receives 16 weeks, with an option to work a half-time schedule (20 hours/week) for up to four additional weeks, with full-time pay.

• Mental Health Days: 10 days.

• 401K: Matched up to 4% with immediate vesting.

• PTO & Company Holidays: Plus two full weeks of companywide closures (one in summer, one between Christmas and NYE).

• Flex Friday: Year-round half-day Fridays!