Payroll Accounting Specialist

Global Payroll Management Institute; Vancouver (WA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life Insurance

AD&D

Long-Term Disability Insurance

Flexible Spending Accounts

Health Savings Accounts

13 paid holidays

Sick leave: 8 hours/month

Vacation accrual: 11 hours/month

Job summary

FVRLibraries in Vancouver, WA is hiring a full-time Payroll - Accounting Specialist. The role handles payroll, AP/AR, general ledger, and reporting within our finance team. You will review timesheets, process invoices, and ensure data accuracy in our financial systems.

The position requires an Associate degree (or equivalent) and 3+ years of related experience, with 5 years preferred. Normal hours are 8am–5pm, Monday–Friday, with a comprehensive benefits package.

Qualifications

• Associates degree in a related field or equivalent required.
• Minimum of three years related experience; five years preferred.
• Customer service experience; lead worker experience required.

Responsibilities

• Process payroll semi-monthly, review timesheets, resolve discrepancies and obtain approvals.
• Serve as main payroll contact for internal/external stakeholders and respond to questions.
• Perform accounts payable functions, verify invoices, coding and vendor data updates.
• Prepare and mail invoices, track and reconcile reimbursements, manage vendor information.
• Record general ledger entries and maintain GL accounts.
• Prepare financial and payroll reports for internal and external bodies.
• Prepare W-2 and 1099 forms in compliance with IRS rules.
• Reconcile bank deposits and assist other departments with Finance policies.

Skills

Customer service

Lead worker

Education

Associate degree or equivalent

Job description

Payroll - Accounting Specialist (100% FTE)

Location: Vancouver, WA
Salary Range: $26.14 To $39.21/Hour (most new hires start at the beginning of the pay range)

Position Summary:

The full‑time Payroll Accounting Specialist will perform a variety of accounting tasks, technical support and clerical functions, including calculating and processing payroll, accounts payable, accounts receivable, general ledger transactions, reconciliations, reporting and other tasks as required. The position is also responsible for accurately entering, reviewing and resolving issues with data related to these processes in the District’s financial software programs. This includes:

• Semi‑monthly processing of payroll includes reviewing timesheets for accuracy and completeness, resolving discrepancies with employees and/or supervisors, obtaining necessary approvals before finalizing and transmitting to the payroll vendor.
• Serve as the main point of contact for various entities related to payroll, addressing questions and concerns, and completing requests to ensure accurate payroll processing.
• Perform accounts payable functions, such as receiving and processing invoices, verifying account coding, securing necessary authorizations and signatures, ensuring compliance with prevailing wage laws, and updating vendor information.
• Prepare and mail invoices, track and reconcile activity for all reimbursements contracts, and maintain up‑to‑date receivable vendor information throughout the year.
  Track purchase orders as received or requested.
• Record general ledger journal entries (e.g., cash receipts, payroll, manual payments), perform account coding, and maintain and update general ledger accounts as needed.
• Prepare and submit financial and payroll reports to internal groups and external agencies, including monthly, quarterly, and annual reports to the Department of Revenue and other reporting agencies, as well as Budget to Actual Expenditure Reports.
• Prepare and issue annual employee income W‑2 forms and non‑employee income 1099 forms in compliance with IRS regulations. Ensure timely submission to tax authorities and recipients.
• Review and reconcile bank deposits before recording cash receipts.
• Provide assistance and information to other departments regarding Finance policies and procedures.
• Perform a variety of general and specialized technical and clerical accounting duties, including but not limited to audits, data entry, typing, filing, correspondence, forms and other reports as assigned.

Schedule & Location:

This position works out of our Operations Center in Vancouver, WA, Monday through Friday between the hours of 8am-5pm.

Education & Experience:

To be considered candidates must have:

• Associates degree in a related field or equivalent required.
• A minimum of three (3) years of related experience is required, five (5) years preferred.
• Customer service experience, lead worker experience is required.

Compensation & Benefits

This position starts at $26.14 per hour. The full pay range is between $26.14 and $39.21 per hour.

We have an excellent benefit package. FVRLibraries covers 90-95% of full‑time employees’ health insurance premium cost and 90-100% of dental insurance premium costs. In addition, we provide employees with Life Insurance, AD&D and Long‑Term Disability Insurance at no cost to the employee. Employees have the ability to enroll in additional, voluntary insurance plans such as income protection plans (life insurance, voluntary AD&D, accident insurance, critical illness insurance), Flexible Spending Accounts and Health Savings Accounts.

Our employees enjoy 13 paid holidays throughout the year. Full time employees accrue 8 hours of sick leave per month. The initial vacation leave accrual is 11 hours per month; this increases over time based on years of employment. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more.

FVRL values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, including veterans, those with disabilities, persons of color, immigrants, refugees, or those who identify as LGBTQIA+. FVRL is committed to being equitable and fair in providing access to opportunities for all.

Reasonable accommodations may be made to enable individuals to apply for this position or to perform essential functions of this position. If you require reasonable accommodation in completing any pre‑employment testing, interviews or otherwise participating in the employee selection process, please direct your inquiries to our human resources department, 360-906-5070.