Payroll Accountant

Internationalinsuranceprofessionals; Saint Paul (MN); On-site; USD 50,000 - 70,000; Full time

Job summary

Internationalinsuranceprofessionals in Saint Paul, MN seeks a Payroll Specialist to manage bi-weekly payroll for multiple entities using ADP Vantage, ensuring accuracy and on-time delivery.

Ideal candidates have 1–2 years of payroll experience, familiarity with NetSuite, strong analytical and communication skills, and a commitment to safeguarding confidential information. CPP is a plus but not required.

Qualifications

• 1–2 years of payroll experience
• 4 year accounting degree preferred but not required
• ADP Vantage and NetSuite knowledge is helpful
• Experience with state tax and garnishment laws
• Strong analytical and PC skills
• Excellent organizational skills and attention to detail
• Effective interpersonal and communication skills at all levels of the organization
• Demonstrated ability to safeguard confidential information
• CPP preferred but not required

Responsibilities

• Process bi-weekly payroll for assigned companies with efficiency and accuracy meeting deadlines.
• Input, process, and review all payroll maintenance for assigned companies using ADP Vantage.
• Complete bi-weekly payroll reconciliation and prepare journal entries for posting.
• Review and upload employee reimbursements into ADP Vantage.
• Review and reconcile all federal, state, and local tax payments with ADP quarterly and annual tax filings.
• Process and distribute standard and ad hoc payroll reports as requested.
• Research and problem solving of payroll transactions.
• Payroll audits as assigned.
• Assist with external audits as assigned (401K audit, financial audit, UI audits, etc.).
• Prepare deposits for multiple companies.
• Record and allocate transactions in the cash reporting system to prepare daily, weekly, and monthly cash reports and for posting to the financial system.
• Access and run various bank reports including positive pay, lockbox deposits, and transaction reports for multiple banks.
• Process fund transfers between banks, outgoing wire transfers and investment transactions.
• Upload/enter disbursements from financial system to multiple banks for positive pay.
• Prepare various cash journal entries and post to the financial system.
• Research and problem solving of cash transactions.

Skills

Payroll processing

ADP Vantage

NetSuite

Multi-state payroll

Tax compliance

Analytical skills

Organizational skills

Communication skills

Confidentiality

CPP

Education

4-year accounting degree preferred

Tools

ADP Vantage

NetSuite

Job description

Job Responsibilities

• Process bi-weekly payroll for assigned HBI and Hubbard Radio companies with efficiency and accuracy meeting the payroll deadlines.
• Following the Payroll/Human Resources best practice, input, process, and review all payroll maintenance for assigned companies using ADP Vantage. Payroll maintenance will consist of new hires, terminations, merit increases, retroactive merit increases, sales commissions, talent payments, bonus payments, benefits adjustments, direct deposit changes, and W4 changes.
• Complete bi-weekly payroll reconciliation and prepare journal entries for posting.
• Review and upload employee reimbursements into ADP Vantage.
• Review and reconcile all federal, state, and local tax payments with ADP quarterly and annual tax filings.
• Process and distribute standard and ad hoc payroll reports as requested.
• Research and problem solving of payroll transactions.
• Payroll audits as assigned.
• Assist with external audits as assigned (401K audit, financial audit, UI audits, etc.)
• Prepare deposits for multiple companies.
• Record and allocate transactions in the cash reporting system to prepare daily, weekly, and monthly cash reports and for posting to the financial system.
• Access and run various bank reports including positive pay, lockbox deposits, and transaction reports for multiple banks.
• Process fund transfers between banks, outgoing wire transfers and investment transactions.
• Upload/enter disbursements from financial system to multiple banks for positive pay.
• Prepare various cash journal entries and post to the financial system.
• Research and problem solving of cash transactions.

Qualifications

• 1-2 years of payroll experience, preferably in a multi-company, multi-state payroll environment.
• 4 year accounting degree is preferred but not required.
• ADP Vantage and NetSuite knowledge is helpful.
• Experience with state tax and garnishment laws.
• Strong analytical and PC skills.
• Excellent organizational skills and attention to detail.
• Effective interpersonal and communication skills at all levels of the organization.
• Demonstrated ability to safeguard confidential information.
• CPP preferred but not required.

This position is subject to pre-employment criminal and consumer financial history background checks. A criminal conviction, arrest pending adjudication, or adverse financial history information that does not relate to the requirements of the position will not, on its own, disqualify an applicant. The company will use background check information in a confidential, non-discriminatory manner consistent with applicable federal, state and local law.