Payments & Contracts Analyst — Public Health Finance

FPHNYC; New York (NY); On-site; USD 36,000 - 47,000; Full time

Job summary

FPHNYC, the Fund for Public Health in New York City, seeks a Payment Analyst to support the Administration division onsite in Long Island City. You will process invoices, manage subcontractor records, and help prepare reports for the general ledger.

The role requires 2 years of related experience, proficiency with Word/Excel, and strong organizational and communication skills. This is an onsite, 35-hour workweek with a 30/hr rate; background checks apply.

Qualifications

• 2 years’ experience with invoice payments.
• 2 years’ experience providing administrative support for purchasing/contracted services.
• Proficient with Word and Excel.
• Knowledge of PowerPoint, Outlook and/or Access as requested.
• High school diploma or GED.
• Type 45 wpm.
• Ability to work proficiently under pressure and to adhere to strict deadlines.
• Ability to work independently and as part of a team.
• Ability to navigate citywide systems to check status updates.
• Strong problem-solving, analytic, organization, and communication skills.

Responsibilities

• Review and process invoices for purchases and contracted services.
• Act as a liaison between the DOHMH ACCO Office of Compliance and vendors regarding subcontracting notifications and expectations.
• Ensure a thorough understanding of all subcontracting provisions relevant to each specific contract.
• Perform related contract supervision and office support work in the review and processing of required documentation to subcontract.
• Assist vendors in interpreting and complying with applicable subcontracting regulations and operating requirements.
• Maintain a log of all subcontractors utilized by our vendors, including tracking usage amounts, spenddowns and calculating remaining subcontracting percentages.
• Reconcile information against databases and enter updates into databases.
• Provide assistance to FPAS Payment Team when required.

Skills

Invoice payments

Administrative support

Typing 45 wpm

Problem solving

Communication

Teamwork

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Outlook

Access

Job description

FPHNYC, the Fund for Public Health in New York City, seeks a Payment Analyst to support the Administration division onsite in Long Island City. You will process invoices, manage subcontractor records, and help prepare reports for the general ledger.

The role requires 2 years of related experience, proficiency with Word/Excel, and strong organizational and communication skills. This is an onsite, 35-hour workweek with a 30/hr rate; background checks apply.