Payment Analyst

FPHNYC; New York (NY); On-site; USD 36,000 - 47,000; Full time

Job summary

FPHNYC, the Fund for Public Health in New York City, seeks a Payment Analyst to support the Administration division onsite in Long Island City. You will process invoices, manage subcontractor records, and help prepare reports for the general ledger.

The role requires 2 years of related experience, proficiency with Word/Excel, and strong organizational and communication skills. This is an onsite, 35-hour workweek with a 30/hr rate; background checks apply.

Qualifications

• 2 years’ experience with invoice payments.
• 2 years’ experience providing administrative support for purchasing/contracted services.
• Proficient with Word and Excel.
• Knowledge of PowerPoint, Outlook and/or Access as requested.
• High school diploma or GED.
• Type 45 wpm.
• Ability to work proficiently under pressure and to adhere to strict deadlines.
• Ability to work independently and as part of a team.
• Ability to navigate citywide systems to check status updates.
• Strong problem-solving, analytic, organization, and communication skills.

Responsibilities

• Review and process invoices for purchases and contracted services.
• Act as a liaison between the DOHMH ACCO Office of Compliance and vendors regarding subcontracting notifications and expectations.
• Ensure a thorough understanding of all subcontracting provisions relevant to each specific contract.
• Perform related contract supervision and office support work in the review and processing of required documentation to subcontract.
• Assist vendors in interpreting and complying with applicable subcontracting regulations and operating requirements.
• Maintain a log of all subcontractors utilized by our vendors, including tracking usage amounts, spenddowns and calculating remaining subcontracting percentages.
• Reconcile information against databases and enter updates into databases.
• Provide assistance to FPAS Payment Team when required.

Skills

Invoice payments

Administrative support

Typing 45 wpm

Problem solving

Communication

Teamwork

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Outlook

Access

Job description

Job Title: Payment Analyst

Department: New York City Department of Health and Mental Hygiene

Division: Administration

Bureau: Facilities Planning and Administrative Services

Location: 42-09 28th St, Long Island City, NY 11101

ReportstoTitle: Resource Management Associate

Direct Reports Title(s): None

Schedule & Hours: M-F, 9am –5pm; 35 hours per week

Workplace Flexibility Modality: Onsite in officeM - F

Work Environment: Office Environment

Grant End Date: 6/30/27

Created Date: 7/21/26

Revised Date: 7/30/26

Rate: $30/hr

FLSA Classification: Exempt

WhoWe Are:

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organizationthat is dedicatedto the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. Itfacilitatespartnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborationsspeedthe execution of demonstration projects,effectexpansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

Our Culture:

We embrace a culture of learning, collaboration, innovation, and well-being, where open communication drives our impact.

About The Role:

TheBureau of Facilities Planning and Administrative Services isseekinga self-driven, detail-oriented professional to support our team byassistingin the examination and maintenance of financial and administrative records,including processing invoices,performing data entry, and posting to the general ledger.

About the Program:

Thebureauof Facilities Planning and Administrative Servicesmanages several support functions for the agency includingthe maintenance, repair, and refurbishment of agency owned buildings.The bureau is alsoresponsiblefor processing payments for vendorservices.

Responsibilities:

The primary responsibility of the Payments Analyst is tomonitorsubcontracting within DOHMH internal contracts, maintain a filing system for all subcontractors, and providetimelyreports as needed. Additionally, the role includes assisting Payment Analyst/Purchasingstaff with invoices and small purchase order submissions/revisions.

• Review and processinvoices for purchases and contracted services.

• Act as a liaison between the DOHMH ACCO Office of Compliance and vendors regarding subcontracting notifications and expectations.

• Ensure a thorough understanding of all subcontracting provisions revelant to each specific contract.

• Perform related contract supervision and office support work in the review and processing of required documentation to subcontract.

• Assist vendors in interpreting and complying with applicable subcontracting regulations and operating requirements.

• Maintain a log of all subcontractors utilized by our vendors, including tracking usage amounts, spendowns and calculating remaing subcontracting percentages.

• Reconcile information against databases and enter updates into databases.

• Provide assistance to FPAS Payment Team when required.

Requirements:

• 2 years’ experienceworkingwith invoice payments.

• 2 years’ experienceproviding administrative supportforpurchasingand/or contracted services.

• Proficient with Word and Excel.

• Knowledge of PowerPoint, Outlook and/or Access as requested.

• High school diplomaofGED.

• Type 45 wpm.

• Ability to work proficiently under pressure and to adhere to strict deadlines.

• Ability to work independently and as part of a team.

• Ability to navigate citywide systems to check status updates.

• Strong problem-solving,analytic, organization, and communication skills.

Employment is contingent upon the successful completion of a background check

Benefits:

This position will be hired through a staffing agency. This position does not include benefits or paid holidays.

Equal Employment Opportunity Statement:

FPHNY is an equal opportunity employer and prohibits discrimination and harassment of any kind. Weprovideequal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status.

At-Will Employment Statement:

Employment with FPHNY is at-will, meaning that either the employee or the company mayterminatethe employment relationship at any time, with or without cause, and with or without notice. This job descriptiondoes not constitutea contractofemployment.

Residency Requirement:

You must live in the New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNY.