Payments & Cash Applications Specialist

State Systems; Houston (TX); On-site; USD 28,000 - 34,000; Full time

Job summary

State Systems is seeking a detail-oriented Cash Application Specialist to join our finance team. You will post customer payments received through ACH, lockbox, credit cards, and remote deposits, and apply them to customer invoices using remittance details.

You will reconcile cash receipts with bank activity and internal records, support month-end close, and collaborate with Accounts Receivable and Billing to resolve payment discrepancies and issues.

Qualifications

• High school diploma or equivalent; accounting/finance degree preferred.
• 2+ years in cash applications or related AR roles.
• Knowledge of AR processes, reconciliations, debits/credits, journal entries, and account analysis.
• Proficiency in accounting software, Excel, banking platforms, and remittance processing.
• Strong attention to detail, analytical skills, time management, and communication in a high-volume environment.

Responsibilities

• Post customer payments through ACH, lockbox, credit card, and remote deposit channels.
• Apply payments to invoices using remittance details.
• Research and resolve payment discrepancies, short payments, overpayments, unapplied cash, and unidentified receipts.
• Reconcile cash receipts with bank activity and internal accounting records.
• Partner with Accounts Receivable and Billing teams to resolve payment application issues.
• Maintain accurate cash application records and support month-end close activities.
• Follow company policies and internal controls for cash application processes.
• Respond to internal and external questions related to payment applications.

Skills

Attention to detail

Analytical skills

Time management

Communication skills

Education

High school diploma or equivalent

Accounting/Finance degree preferred

Tools

Microsoft Excel

Remittance processing

Banking platforms

Accounting software

Job description

State Systems is seeking a detail-oriented Cash Application Specialist to join our finance team. You will post customer payments received through ACH, lockbox, credit cards, and remote deposits, and apply them to customer invoices using remittance details.

You will reconcile cash receipts with bank activity and internal records, support month-end close, and collaborate with Accounts Receivable and Billing to resolve payment discrepancies and issues.