Payment Processor

NYC Department of Social Services; New York (NY); On-site; USD 59,000 - 69,000; Full time

Job summary

A leading city agency seeks a Payment Analyst to manage financial processes and ensure accurate invoice handling. The role requires strong organizational and communication skills, along with proficiency in financial management systems. Candidates must have a relevant educational background and supervisory experience. This position offers a competitive salary and the opportunity to contribute to community welfare initiatives.

Qualifications

• 3 years clerical/administrative experience with 1 year supervisory.
• Education above high school may substitute for experience.

Responsibilities

• Process invoices and payments in HHS Accelerator, PASSPort, and FMS.
• Provide technical assistance regarding payments.
• Report discrepancies to leadership.

Skills

Organizational Skills

Communication Skills

Education

Baccalaureate Degree

Associate Degree

High School Diploma

Tools

Microsoft Office Suite

FMS

Job description

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $59,715.00 - $68,672.00.

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare, juvenile justice services, and community supports. ACS manages community-based supports, foster care services, and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.

The ACS Division of Financial Services (DFS) supports, plans, implements, and monitors the agency’s fiscal functions in accordance with City, State, and Federal guidelines. This includes managing the ACS budget, submitting monthly revenue claims, processing payments to providers and vendors, monitoring financial health through reviews and audits, maintaining bank accounts, overseeing financial eligibility, and maintaining financial data systems.

The PASSPort Payment Services Unit within DFS processes over 3,390 payments across nearly 300 contracts, including Preventive, Family Enrichment Centers, Homemaking, Community Partnerships, Parent Advocate, Analytic, Limited Secure Placement, Non-Secure Detention, Non-Secure Placement, Aftercare, and other DYFJ human services contract payments. These programs require efficient invoicing processing.

DFS seeks a Payment Analyst proficient with systems such as the New York City Financial Management System (FMS), the New York State Benefits Issuance and Control System (BICS), PASSPort, and other internal systems. Responsibilities include reviewing and processing invoices for various payment types within HHS Accelerator, PASSPort, and FMS, providing data entry support, analysis, and generating reports.

The duties of the Payment Analyst include:

• Processing approved invoices and payments accurately and timely in HHS Accelerator Financials, PASSPort, and FMS.
• Providing technical assistance to stakeholders regarding payments.
• Ensuring supporting documentation is submitted, and funding is available and encumbered.
• Reporting discrepancies to leadership.
• Liaising with internal departments and providers regarding funds and invoice issues.
• Utilizing various computer systems to complete work assignments.

ADDITIONAL INFORMATION:

Section 424-A of the New York Social Services Law requires inquiry into child abuse and maltreatment reports for candidates with child-caring responsibilities.

TO APPLY:

Visit www.cityjobs.nyc.gov or www.nyc.gov/ess for NYC employees and search for Job ID # 700016.

No phone calls, faxes, or personal inquiries are permitted. Only candidates under consideration will be contacted.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• A baccalaureate degree and three years of full-time clerical/administrative experience, including one year in a supervisory role; or
• An associate degree or 60 credits and four years of similar experience, including supervisory experience; or
• A high school diploma and five years of similar experience, including supervisory experience.

Education and/or experience equivalent to the above, with at least one year of supervisory experience, is acceptable. Education above high school may substitute for experience at a rate of 30 credits for 6 months, up to 3.5 years.

Preferred Skills

• Proficiency in Microsoft Office Suite and voucher processing in FMS.
• Knowledge of City procurement and accounts payable procedures.
• Strong organizational and communication skills.

This position is open to qualified persons with a disability under the 55-a Program. Please indicate your interest at the top of your resume and cover letter.

As a City employee, you may be eligible for federal loan forgiveness and state repayment programs. For details, visit https://studentaid.gov/pslf/.

Residency within 90 days of appointment is generally required, with some exceptions for City employees with continuous service.

The City of New York is an equal opportunity employer committed to diversity and inclusion in the workplace.