Senior Payroll Specialist

Enable Dental, Inc; United States; Remote; USD 65,000 - 70,000; Full time

Job summary

A leading company is seeking a Senior Payroll Specialist to manage multi-state payroll for over 350 employees. The role involves ensuring compliance, processing payroll, and providing exceptional customer service. Ideal candidates will have strong organizational skills and a background in payroll management. The position offers a competitive salary and comprehensive benefits.

Benefits

Medical

Dental

Vision

401(k)

Life Insurance

Paid Time Off

Qualifications

• 5+ years payroll experience.
• Ability to read and interpret compliance documents.
• Basic math skills; ability to work with percentages.

Responsibilities

• Process multi-state bi-weekly payroll for 8+ entities.
• Create and audit payroll inputs for accuracy.
• Prepare month-end reconciliations and reports.

Skills

Customer Service

Interpersonal Skills

Written Communication

Teamwork

Professionalism

Ethics / Diversity

Safety and Security

Problem-solving

Education

Associates degree in Accounting

Associates degree in Finance

Associates degree in HR

Tools

Microsoft Office

Sage Intacct

Rippling

Microsoft Excel

Google Suite

Job description

Job Description: Senior Payroll Specialist

Reports To: Corporate Controller

Summary: Under the supervision of the SVP of Finance, the Accounts Payable / Payroll Coordinator processes accounts payable invoices and bi-weekly payroll.

Essential Duties and Responsibilities:

1. Process data entry for multi-state payroll under strict deadlines, ensuring compliance with all state and federal laws.
2. Process multi-state bi-weekly payroll for 8+ entities, totaling more than 350 employees and 1099 workers.
3. Manage state and local agency registrations.
4. Create and audit payroll inputs (hours worked, bonuses, deductions, time-off, etc.) for accuracy and policy compliance.
5. Prepare month-end reconciliations and reports according to department policies and procedures.
6. Assist in ensuring payroll tax authorities are correctly set up and payments are made through the payroll software.
7. Support annual reporting processes.
8. Identify and implement continuous process improvements.
9. Provide superior customer service to internal and external customers.
10. Maintain confidentiality when handling sensitive information.

Competencies:

• Customer Service: Manage difficult situations, respond promptly to needs, solicit feedback, meet commitments.
• Interpersonal Skills: Resolve conflicts, maintain confidentiality, listen actively, control emotions, be receptive to ideas.
• Written Communication: Write clearly, edit for spelling and grammar, interpret numerical data accurately.
• Teamwork: Balance responsibilities, be objective, welcome feedback, contribute positively, build morale, achieve group goals.
• Professionalism: Be tactful, react well under pressure, show respect and consideration.
• Ethics / Diversity: Respect cultural differences, promote diversity, keep commitments, build trust.
• Safety and Security: Follow safety procedures, report hazards, ensure policy compliance.

Qualifications:

• Ability to read and interpret compliance and safety documents, manuals, reports, and correspondence.
• Basic math skills; ability to work with percentages, ratios, and calculations.
• Problem-solving skills; interpret instructions in written or oral form.
• Intermediate knowledge of payroll software, Microsoft Office, and internet applications.

Education and Experience:

• Associates degree in Accounting, Finance, HR, or related field (or equivalent work experience).
• 5+ years payroll experience.
• Strong organizational, customer service, and attention to detail skills.
• Proficiency in Microsoft Excel, Google Suite; familiarity with Sage Intacct and Rippling preferred.

Physical Demands:

Must be able to travel to client facilities as needed. Frequently required to stand, walk, sit, type, reach, and lift up to 40 pounds.

Work Environment:

Standard office environment with accommodations available for disabilities. Reasonable accommodations may be made.

Compensation & Benefits:

Salary: $65,000 - $70,000

Benefits include Medical, Dental, Vision, 401(k), Life Insurance, Paid Time Off.