Patient Services Representative - Front Desk - Fremont/Milpitas, CA

PhyNet Dermatology LLC (External); Milpitas, Fremont (CA, CA); On-site; USD 30,307 - 34,440; Full time

Job summary

PhyNet Dermatology LLC (External) is seeking a Patient Services Representative - Front Desk for Fremont/Milpitas, CA. You will greet patients, register them, schedule appointments, and coordinate clinical calls across multiple practices, ensuring a seamless patient experience.

The role requires a high school diploma and 0-1 years of customer service, with a focus on collecting payments, verifying insurance, and navigating multiple computer systems including MS Office.

Qualifications

• High school diploma or equivalent required.
• 0-1 years of customer service experience preferred.
• Proficient in collecting patient payments at time of service.
• Solid understanding of Insurance Verification processes.
• Able to navigate multiple computer systems and software.
• Proficient in Microsoft Office applications.

Responsibilities

• Greet patients and manage registration with strong customer service.
• Schedule appointments and coordinate clinical calls across practices.
• Assist patients with forms to ensure accuracy and completeness.
• Maintain a clean, welcoming lobby and work area.
• Identify and escalate patient concerns to appropriate teams.
• Meet productivity targets while understanding billing and services.
• Enter referral information and maintain up-to-date charts.
• Demonstrate reliable attendance and punctuality.
• Perform other duties as assigned by supervisor.

Skills

Customer service

Payment collection

Insurance verification

Multi-system navigation

Microsoft Office

Education

High school diploma or equivalent

Tools

Multi-system navigation

Job description

Patient Services Representative - Front Desk - Fremont/Milpitas, CA

Fremont/Milpitas, CA

Position Summary

We are seeking a professional and detail-oriented Patient Services Representative - Front Desk to join our healthcare team. In this vital role, you will ensure seamless patient care by managing registration, appointment scheduling, and clinical call coordination across multiple practices and facilities. Your contributions will directly impact operational efficiency and the delivery of exceptional patient experience, supporting the overall success of our healthcare services.

Pay and Hours

Pay range is $22 - $25 hourly. Hours are Monday - Friday, 8 hours daily.

Essential Functions

• Patient Engagement: Greet patients warmly and professionally upon arrival. Manage patient registration and appointment scheduling with the highest level of customer service, ensuring a welcoming and efficient experience.
• Clinical Call Coordination: Accurately triage and route clinical calls to the appropriate departments or personnel, ensuring timely and precise resolution of patient inquiries.
• Documentation Assistance: Support patients in completing required forms and paperwork, providing clear guidance to ensure accuracy and completeness.
• Environment Management: Maintain a clean, organized, and inviting work area and lobby to ensure a positive first impression for patients and visitors.
• Issue Escalation: Identify and elevate patient concerns to the appropriate team members or departments to maintain service excellence and satisfaction.
• Productivity and Compliance: Meet or exceed departmental productivity benchmarks while maintaining a thorough understanding of billing processes and the medical services offered by practitioners.
• Referral and Record Management: Accurately enter referral information, manage patient records, and ensure that all medical charts are up-to-date and readily accessible.
• Reliability: Demonstrate consistent attendance and punctuality to support uninterrupted patient care and team collaboration.
• Additional Duties: Perform other tasks as assigned by the supervisor to enhance the efficiency and effectiveness of healthcare operations.

Knowledge, Skills, & Abilities

• High school diploma or equivalent.
• 0-1 years of customer service experience, preferably in a call center, healthcare, or retail environment.
• Proficient in collecting patient payments at the time of service and thorough understanding of Insurance Verification.
• Skilled in navigating multiple computer systems simultaneously.
• Competent in Microsoft Office applications.

Physical and Mental Demands

• Physical Requirements:
  • Occasionally required to stand, walk, and sit for extended periods.
  • Use hands to handle objects, tools, or controls; reach with hands and arms.
  • Occasionally required to climb stairs, balance, stoop, kneel, bend, crouch, or crawl.
  • Occasionally lift, push, pull, or move up to 20 pounds.
• Vision Requirements:
  • Close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Note

This job description is intended to provide a general overview of the role. Additional responsibilities may be assigned, or duties modified by the department supervisor based on operational needs.

Equal Employment Opportunity

As set forth in PhyNet Dermatology LLC (External)’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.