Medical Receptionist

Northwest Extremity Specialists; Portland (OR); On-site; USD 40,000 - 60,000; Full time

Job summary

A healthcare organization in Portland is seeking a Patient Services Advocate to assist patients with claims and appointments while maintaining excellent communication and service standards. The position requires three or more years of experience in a medical setting, with responsibilities that include managing patient flow, resolving issues, and coordinating with healthcare providers. Ideal candidates will demonstrate strong organizational and interpersonal skills, along with compassion and respect for patients. This role supports the overall patient experience and requires multitasking in a fast-paced environment.

Qualifications

• Three or more years of experience in a medical setting preferred.
• Strong interpersonal skills, especially in patient and physician relations.

Responsibilities

• Greet and verify patients for visits to ensure proper prioritization.
• Input information into practice management system accurately.
• Verify patient eligibility and perform financial screenings.
• Communicate with the patient care team for seamless transition.
• Collect patient co-pays and reconcile daily collections.

Skills

Excellent telephone etiquette

Effective oral communication

Strong organizational skills

Compassionate and respectful demeanor

Job description

At Northwest Extremity Specialists, our team of physicians, medical assistants, and other professionals are dedicated to providing state-of-the-art care for our patient's podiatry and orthopedic health concerns.

Job Description

This is a Float position and will require travel to multiple clinics throughout the Portland Metro area.

As a Patient Services Advocate, you will be responsible for helping resolve patient issues pertaining to claims, benefits, referrals, physicians, and access. You will also be responsible for managing a high volume of inbound calls, entering patient information into information systems, and resolving caller's issues with outstanding customer service skills.

The Patient Services Advocate will assist with coordinating center activities and advising patient flow throughout the center and supporting the medical providers in the delivery of patient care especially related to the patient intake and registration process. Functions as an ambassador is welcoming and attentive to the needs of all patients and creates a positive front office patient experience by managing expectations while demonstrating compassion and respect. Also functions as a member of the health care team by assisting in the delivery of patient-focused care by demonstrating excellent communication and problem-solving skills.

• Responsible for greeting and verifying the purpose for the patient’s visit to determine patient priority.
• Responsible for inputting all information into practice management system.
• Responsible for verifying eligibility as well as performing financial screenings.
• Responsible for monitoring patient wait times and proactively communicating with patients regarding their status during the visit.
• Responsible for scheduling appointments. Responsible for reviewing and preparing charts in advance of the visit.
• Responsible for telephone management and ensuring that all calls are answered and resolved as expected.
• Responsible for communicating with the patient care team, which can include but is not limited to the medical assistants, providers, and other team members to ensure that the patient experiences a seamless transition between hand-offs and to ensure all patient needs are met.
• Responsible for the collection of patient co-pays and payments, as well as the daily reconciliation of their collections.
• Responsible for monitoring waiting rooms and ensuring that waiting areas are kept clean.
• Perform other related duties as assigned.
• Strong service mentality and a focus on achieving all aspects of defined service standards.
• Excellent telephone and personal etiquette.
• Warm, positive, energetic demeanor
• Effective oral and written communication skills
• Tactful and diplomatic communication style
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies.
• Strong organizational skills.
• Ability to coordinate and prioritize multiple tasks and work on multiple projects/tasks simultaneously in a fast-paced environment without direct supervision.
• Ability to identify areas of opportunity, develop a plan of action to improve, implement and evaluate plan effectively.
• Ability to resolve colleague, client, and patient issues in an effective and timely manner.

Experience

• Three (3) or more years of experience in a medical setting preferred.
• Strong interpersonal skills, especially in the areas of patient and physician relations.