Patient Service Representative

Northwest Orthopaedic Specialist PS; Spokane (WA); On-site; USD 23,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short/Long Disability

Life/AD&D Insurance

401(k) Match

PTO

HSA

EAP

Holidays

Job summary

Northwest Orthopaedic Specialists (NWOS) in Spokane, WA, seeks a Patient Service Representative to greet patients, register them, verify insurance, collect co-pays, and support clinic operations. You will assist providers and staff, ensuring HIPAA compliance and smooth daily functions across locations.

The role requires strong customer service, organization, and communication skills, with experience using EHR and Practice Management systems.

Qualifications

• High School Diploma or equivalent required.
• Previous medical office or customer service experience preferred.
• Knowledge of medical terminology, health insurance, and EHR systems preferred.

Responsibilities

• Greets and checks patients in and out while providing exceptional customer service.
• Serves as the primary point of contact for patients at the front desk.
• Verifies patient demographics, insurance eligibility, referrals, and authorizations prior to appointments.
• Collects co-payments and outstanding patient balances at the time of service.
• Prepares patient charts and ensures all required documentation is complete before appointments.
• Communicates appointment follow-up instructions and assists patients with questions regarding their visit.

Skills

Customer service

Front desk

Organizational skills

Communication

Multitasking

Education

High School Diploma

Tools

EHR Systems

Practice Management

Microsoft Office

Job description

Downtown Clinic
601 W 5th Ave Suite 400
Spokane, WA 99204, USA

Description

Northwest Orthopaedic Specialists (NWOS) is seeking a Patient Service Representative to join our team. As the first point of contact for patients, you will play an essential role in creating a positive patient experience by providing exceptional customer service and administrative support during clinic and surgical visits. This position is responsible for patient registration, appointment preparation, insurance verification, payment collection, and supporting providers and staff to ensure efficient daily operations across all NWOS locations.

Essential Functions:

• Greets and checks patients in and out while providing exceptional customer service.
• Serves as the primary point of contact for patients at the front desk, creating a welcoming and professional environment.
• Verifies patient demographics, insurance eligibility, referrals, and authorizations prior to appointments.
• Completes patient registration by updating demographic information, obtaining copies of identification and insurance cards, and capturing patient photographs as required.
• Collects co-payments and outstanding patient balances at the time of service.
• Prepares patient charts and ensures all required documentation is complete before appointments.
• Communicates appointment follow-up instructions and assists patients with questions regarding their visit.
• Maintains accurate patient records while ensuring compliance with HIPAA and organizational privacy standards.
• Utilizes Practice Management and Electronic Health Record (EHR) systems to support daily clinic operations.
• Maintains a clean, organized, and professional reception area.
• Floats to other clinic locations as needed to support business operations.
• Communicates workflow concerns and operational issues to leadership and performs other duties as assigned.

Qualifications:

• High School Diploma or equivalent required.
• Previous medical office or customer service experience preferred.
• Knowledge of medical terminology, health insurance, and Electronic Health Record (EHR) systems preferred.
• Strong customer service, organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office applications and standard office equipment.

Shift:

Monday through Friday, normal office hours.

• Medical, Dental, and Vision Insurance
• Company Paid Basic Life & AD&D Insurance
• Company Paid Long Term Disability Insurance
• Voluntary Short Term Disability Insurance
• Voluntary Life & AD&D Insurance
• Health Savings Account (HSA)
• Employee Assistance Program (EAP)
• Voluntary AFLAC Options
• Employee Discount
• 401(k) Employer Match (eligible after 1 year)
• 401(k) Profit Sharing (eligible after 1 year)
• Paid Time Off (PTO)
• 7 Paid Holidays

Related Jobs: Front Desk Receptionist, Medical Receptionist, Patient Access Representative, Medical Office Assistant, Healthcare Customer Service Representative

Hiring Range: $17.13 - $28.56

Qualifications

Licenses & Certifications

Preferred

Basic Life Support

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.