Patient Service Representative II (Medical Office) – Internal Medicine

Madison Medical Affiliates; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive PTO

Health, dental, and vision insurance

401(k) employer contribution

Life insurance

Disability insurance

Job summary

Madison Medical seeks an experienced Patient Service Representative II for its Downtown Milwaukee Internal Medicine clinic. This full-time, patient-facing role supports appointment coordination, patient registration, insurance verification, and prior authorizations, ensuring a smooth patient experience.

Working Monday–Friday, 8:30 AM–5:00 PM with no weekends or holidays, you will collaborate with physicians and staff to maintain accurate records and deliver compassionate service.

Qualifications

• Requires experience in a medical office, clinic, or healthcare setting.
• Proficient in scheduling, registration, insurance verification, and prior authorizations.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Welcome and assist patients with professionalism and empathy.
• Answer calls, screen messages, and route requests.
• Schedule appointments and coordinate physician schedules.
• Verify insurance coverage and patient eligibility.
• Obtain prior authorizations and help coordinate follow-up care.
• Maintain accurate patient registration and demographic data.

Skills

Medical office experience

Customer service

Communication skills

Data entry

Scheduling support

Education

High school diploma or GED

Tools

EPIC

EHR systems

Job description

Patient Service Representative II – Internal Medicine

Full-Time | Downtown Milwaukee | Monday–Friday | 8:30 AM–5:00 PM | No Weekends or Holidays

Are you an experienced medical office professional who enjoys helping people, staying organized, and making sure things get done right?

Madison Medical is seeking a friendly, dependable Patient Service Representative II to join our Internal Medicine team in Downtown Milwaukee. This is an experienced, patient-facing position for someone who is comfortable navigating the day‑to‑day responsibilities of a busy medical practice while providing an excellent experience for patients.

As a Patient Service Representative II, you'll work closely with patients, physicians, and clinical staff to coordinate appointments, maintain accurate patient information, assist with insurance and prior authorizations, and help patients navigate the next steps in their care.

If you have previous medical office experience, enjoy working with people, and thrive in a busy healthcare environment, we'd love to hear from you.

Your Schedule

This is a full‑time position with consistent weekday hours:

Monday–Friday: 8:30 AM–5:00 PM
No weekends. No holidays.

You'll work in our Downtown Milwaukee Internal Medicine clinic as part of a collaborative physician and clinical support team.

What You’ll Do

As a Patient Service Representative II, you'll be an important connection between our patients and their care team. Your responsibilities will include:

• Welcoming and assisting patients with professionalism, empathy, and excellent customer service
• Answering patient phone calls, screening calls, taking accurate messages, and routing requests appropriately
• Scheduling patient appointments and coordinating physician schedules
• Making appointment reminder calls and helping patients stay on track with their care
• Maintaining accurate patient registration and demographic information
• Verifying insurance coverage and confirming patient eligibility when needed
• Identifying and correcting registration or insurance‑related errors
• Obtaining prior authorizations for medications, radiology, and other services using online systems or by phone
• Assisting patients with scheduling follow‑up care, including lab work, imaging, and specialist appointments
• Accurately documenting patient communications and information in the electronic health record
• Preparing correspondence for physicians and patients
• Working closely with physicians, clinical staff, and fellow team members to help provide an excellent patient experience

What We’re Looking For

PSR II is an experienced‑level position. We're looking for someone who already has experience working in a medical office or healthcare setting and is comfortable handling patient service and administrative responsibilities with a high degree of accuracy and professionalism.

Required:

• High school diploma or GED
• Previous experience in a medical office, clinic, or other healthcare setting
• Experience in one or more of the following areas:
• Patient scheduling and appointment coordination
• Patient registration
• Insurance verification and eligibility
• Prior authorizations
• Electronic health records (EHR)
• Patient telephone communication and message management
• Strong computer and data‑entry skills
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast‑paced medical office
• Ability to communicate professionally and comfortably with patients, physicians, and coworkers
• Ability to work both independently and collaboratively as part of a team
• Ability to appropriately handle confidential patient and medical information

Preferred:

• Experience performing multiple patient‑service functions such as scheduling, registration, insurance verification, and prior authorizations
• EPIC experience

You don't need experience in every area listed above. We're looking for someone with a solid foundation in medical office operations who is ready to contribute as an experienced member of the team.

Why Join Madison Medical?

We believe providing excellent patient care starts with having great people on our team. As a full‑time member of Madison Medical, you'll receive:

• Consistent Monday–Friday, 8:30 AM–5:00 PM schedule
• No weekends
• No holidays
• Competitive paid time off (PTO)
• Health, dental, and vision insurance
• 401(k) employer contribution
• Life insurance
• Voluntary disability insurance
• The opportunity to work closely with an experienced Internal Medicine team
• A professional healthcare environment in Downtown Milwaukee
• The opportunity to be part of one of Milwaukee's established independent medical practices

Interested? We’d Like to Meet You.

If you’re an experienced medical office professional who enjoys helping patients, values teamwork, and is looking for predictable weekday hours without weekends or holidays, we’d like to hear from you.