Patient Service Representative

California Protons Cancer Therapy Center; San Diego (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short & long-term disability

401(k) matching

Paid time off

Job summary

California Protons Cancer Therapy Center in San Diego seeks a Patient Services Representative to enhance the patient experience. You will greet patients, accurately register information, and coordinate appointments and communications with care teams to ensure seamless visits.

The role requires strong customer service skills, HIPAA compliance, and the ability to multitask in a fast-paced healthcare setting. DOE salary is competitive, with full-time benefits offered.

Qualifications

• Proficiency in MS Office and internet research.
• Strong organizational and communication skills with problem-solving ability.
• Ability to maintain HIPAA confidentiality at all times.
• Experience in customer service and call center environments.
• Ability to multitask and meet deadlines.
• Experience in healthcare settings and patient advocacy.

Responsibilities

• Greet patients and guests professionally in person or by phone.
• Register patients accurately by collecting and entering data.
• Schedule and confirm appointments; update demographics and insurance information.
• Verify demographics and update information as needed, in person or by phone.
• Provide forms and assist patients prior to appointments.
• Coordinate with nursing, imaging, radiation therapy, and physicians to ensure smooth patient flow.
• Handle calls, messages, and inquiries and route them appropriately.
• Assist with reports, statistics, and outcomes as needed.
• Upload CDs into medical systems as required.

Skills

Customer service

Communication

HIPAA compliance

Problem solving

Multitasking

Data entry

Healthcare experience

Call center experience

Education

High School diploma or equivalent

Radiation Oncology experience (plus)

Tools

MS Office

Job description

California Protons Cancer Therapy Center provides state-of-the-art cancer treatments to patients with varying diagnoses who travel here from all over the world. From our world-renowned Radiation Oncologists, highly trained Registered Nurses, Medical Physicists, Dosimetrists, and Radiation Therapists, and everyone in-between, our team of professionals works collaboratively to bring hope and healing to even the most aggressive cancer cases. If joining a dynamic team whose passion it is to help people return to their life as they once knew it sounds exciting, California Protons Cancer Therapy Center may be the place for you.

Job Type

Full-time

Reports to

Business Operations Supervisor

Classification

Non-Exempt

Salary Range

$24.00-27.00/hour DOE

Summary

The Patient Services Representative (PSR) – interacts with patients, families, staff, visitors and physicians with the objective of enhancing the experience for those visiting California Protons. PSR’s effectively manages the patient interaction in-person or our call center over the phone, which may include identification verification; updating or confirming demographic and insurance information on every patient; ensuring appropriate forms are provided to patients before their appointments. Proactively identifies opportunities to improve the experience of visits by patients, families, staff, volunteers etc.

Key Responsibilities

• Must greet all patients and guest in a professional caring manner in-person or over the phone.
• Accurate registration of patients by gathering information and entering all relevant data in system.
• Must be able to work flexible hours to accommodate facility and patient needs.
• Verify demographics and update any necessary information in-person or over the phone.
• Schedule and confirm appointments with patient over the phone.
• Ensure appropriate forms are filled out correctly and provide assistance as needed.
• Must be able to keep track of patient in lobby to ensure patient do not leave when they have multiple appointment.
• Must be able to work well with nursing, imaging techs, radiation therapist and physicians in-person or over the phone.
• Must be able to multi task scanning forms, scheduling appointments and answering phone calls.
• Scheduling follow ups and diagnostic imaging appointments CT/MRI/PET over the phone.
• Accurate registration of patients by gathering information and entering all relevant data in system over the phone.
• Receive call, respond and route messages and inquiries appropriately.
• May assist in gathering necessary reports, statistics, and outcomes for the department as needed.
• Work with a team to complete all tasks.
• Upload CDs into MIM

Required Skills

• Proficiency of computer applications, MS Office, internet research
• Strong organizational skills; innovative, intuitive with ability to identify and solve problems
• The ability to maintain HIPAA confidentiality at all times.
• Reasoning ability to define problems, collect data and establish facts
• Excellent communication and customer service skills often with the ability to de-escalate issues
• Ability to adapt, prioritize and meet deadlines
• 3-5 Years Customer Service experience and skills.
• Strong Healthcare, call center, patient advocacy experience.

Qualifications/Experience/Education

• Minimum one (1) year experience in a front office and/or business medical office position
• Radiation Oncology experience a plus
• Ability to manage multiple priorities, patient expectations, and elevate issues to appropriate management
• Ability to juggle multiple requests and manage working with all departments and differing expectations of staff, Physicians and patients
• High School graduate or equivalent

We offer employees an outstanding benefits package, including competitive salaries, medical, dental, vision, life insurance, short and long-term disability, flexible spending, matching 401(k), rich PTO plan, and unique enrichment opportunities.

California Protons Cancer Therapy Center is following all federal and state mandates. We do have a highly encouraged COVID-19 Vaccination policy in place for all staff.

California Protons Cancer Therapy Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, creed, national origin, sex, age, disability, genetic information, status as a protected veteran, or any other legally protected status under local, state, or federal law.