Patient Service Representative

VITALSKIN PHYSICIAN MANAGEMENT LLC; Chicago (IL); On-site; USD 28,000 - 32,000; Full time

Job summary

VitalSkin Physician Management LLC in Chicago, IL seeks a Front Desk Administrator to join our medical office team. You will greet patients, manage the appointment calendar, handle registrations, and process payments with professionalism and discretion.

The role requires strong communication, solid computer skills, and the ability to maintain confidentiality. Prior medical office experience is a plus; you will support a smooth patient flow and accurate records.

Qualifications

• High school diploma or equivalent required.
• 2+ years customer service experience.
• Strong written and oral communication skills.
• Ability to use computer applications to manage office systems.
• Ability to lift up to 15 lbs.
• Experience in a medical office setting preferred.

Responsibilities

• Greet patients and provide courteous, superior service.
• Assist patients with forms and consents.
• Adhere to patient confidentiality and records release policies.
• Keep lobby and front reception area clean and organized.
• Schedule, reschedule, and confirm patient appointments.
• Manage reminders and follow-up actions.
• Register new patients in the practice management system.
• Verify insurance information prior to visits.
• Process co-payments and balance cash per policy.

Skills

Customer service

Communication

Computer skills

Attention to detail

Recordkeeping

Office equipment operation

Education

High school diploma

Tools

Word processing

Medical office management

Spreadsheets

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Chicago, IL, US

Salary Range: $20.00 To $23.00 Hourly

FLSA STATUS Non-Exempt:Full-time / (exact hours will vary by location)
VACATION POLICY Pay Grade: A-C

JOB SUMMARY

Manage and coordinate patient relationship by providing courteous, and professional service in all interactions. Responsible for appointment schedule patient registration, point-of-service payment collection, and other patient inquiries and problem resolution.

M-F 7:45a - 5p with one evening until 6:30p. Close early on Friday. Currently no weekends.

$20 - $23 Based onexperience

JOB RESPONSIBILITIES

• Greet arriving patients, ensuring a welcoming and superior patient experience.
• Assist patients with completing necessary forms and consents.
• Adhere to patient confidentiality and records release policies.
• Keep lobby and front reception area clean and organized.

Scheduling & Appointment Management

• Schedule, reschedule, and confirm patient appointments via phone and at check-out, following established scheduling guidelines.
• Maintain the daily appointment schedule and notify nursing staff and providers of any changes.
• Manage the automated reminder system and complete required follow-up actions.
• Create and send correspondence to patients who fail to keep appointments, in accordance with policy and provider request.
• Prepare new patient packets for upcoming clinic days.
• Register and create records for new patients in the practice management system.
• Update patient demographic and contact information as needed.
• Obtain and verify insurance and other financial information prior to visits.
• Complete required payor authorizations and on-demand insurance eligibility checks, correcting errors prior to the appointment.

Financial Transactions & Recordkeeping

• Request, collect, and record all co-payments, co-insurance, self-pay balances, product sales, and prior balances in accordance with office policy.
• Maintain and balance assigned cash box and reconcile receipts daily.
• Perform end-of-day functions, including managing no-shows, missing charge reports, posting charges, balancing receipts, and preparing bank deposits.

Communication & Coordination

• Answer incoming calls, addressing scheduling, billing, and general inquiries; route calls or messages to appropriate staff as needed.
• Utilize the triage system for patient-related calls in accordance with procedures.
• Communicate effectively with the supervisor regarding expected calls, patient concerns, and staff availability.
• Train others as needed.
• Verify appointment information and coordinate with nursing staff to ensure smooth patient flow.
• Utilize office equipment such as copiers and fax machines to transmit or prepare documents.

This job description is not intended to be all-inclusive. Exact tasks and responsibilities may vary by location; employees are subject to the direction of management at the office, as assigned to meet the ongoing needs of the office and/or organization.

POSITION QUALIFICATIONS

Minimum Qualifications

• High school graduate
• 2+ years customer service experience
• Well-developed written and oral communication skills.
• Demonstrates understanding of customer service principles.
• Working knowledge of computer applications: word processing, medical office management, and spread sheet.
• Ability to accurately record and transmit detailed information.
• Ability to exercise good judgment in evaluating situations and making decisions.
• Ability to use tact and sensitivity to timing in personal transactions.
• Previous experience in operation of office systems: personal computer, printers, copiers, fax, postage machine, telephone systems.

Preferred Qualifications

• 2+ years’ experience in a medical office or other healthcare setting
• Familiarity of third-party payer systems: Medicare, Medicaid, commercial and Department of Health programs.

Physical Requirements

• Prolonged periods of sitting/standing and working at a computer
• Must be able to lift up to 15 lbs. at times