Patient Service Representative

ADP, Inc.; Clive (IA); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

401K

Paid time off

Job summary

Automatic Data Processing, Inc. is seeking a dependable Patient Services Representative to coordinate patient movement, support front desk operations, and deliver a welcoming, professional experience during visits.

If you enjoy working with people in a fast-paced healthcare setting, we’d love to hear from you. This role involves travel to satellite clinics and regular in-office attendance, with comprehensive benefits and a focus on accurate EMR data handling.

Qualifications

• Typing 30–40 wpm required.
• 1–4 years in high-volume interactive customer service.
• Fluent medical terminology; orthopedics knowledge preferred.
• Ability to prioritize and multitask.
• Strong written and verbal communication; follow complex instructions.
• Proficient with MS Outlook, Word, Excel, PowerPoint, Adobe Acrobat.
• Know-how of HIPAA guidelines and regulations.

Responsibilities

• Greet patients and visitors with courteous, helpful service.
• Oversee waiting area and coordinate patient movement.
• Obtain and upload insurance cards and photo IDs into EMR.
• Verify patient demographics and insurance information.
• Prepare and verify time of service collections.
• Verify eligibility for upcoming appointments at all locations.
• Complete front desk tasks in EMR and respond to patient requests.
• Collaborate with patients, vendors, clinical staff, leadership, and physicians.
• Scan documents into patient records and manage records accuracy.
• Collect payments: copays and past balances; manage DME payments as needed.
• Answer calls and direct to appropriate personnel with excellent service.
• Comply with HIPAA and privacy policies; explain privacy rights to patients.
• Assist clinical staff with patient form completion and record reviews.
• Respond to PHI requests per policy; assist with front desk coverage across departments.
• Travel 50–75% to cover satellite clinics; maintain regular in-office attendance.

Skills

Typing 30-40 wpm

High-volume customer service

Medical terminology

Orthopedics knowledge

MS Office

HIPAA knowledge

Customer service communication

Education

High school diploma or GED

Tools

MS Office Suite

Job description

We are seeking a dependable, customer-focused Patient Services Representative to join our team. This position plays an important role in coordinating patient movement, supporting front desk operations, and ensuring patients receive a welcoming, professional experience throughout their visit.

If you enjoy working with people and thrive in a fast-paced healthcare environment, we'd love to hear from you!

Benefits:Medical, Dental, Vision, Group Life/AD&D, Flexible Spending, Paid Time Off, Voluntary Life, 6 paid holidays per year, 3% Safe Harbor Contribution, and 401K

Education and/or Experience:

• Required High School diploma or GED
• One (1) to two (2) years of customer service experience, preferred
• One (1) to two (2) years of front desk/registration experience, preferred
• Registration, Insurance, and Scheduling experience; healthcare preferred

Education and/or Experience:

• Required High School diploma or GED
• One (1) to two (2) years of customer service experience, preferred
• One (1) to two (2) years of front desk/registration experience, preferred
• Registration, Insurance, and Scheduling experience; healthcare preferred

Skills and/or Qualifications (not limited to):

• Type 30-40 wpm
• 1-4 years' experience in high-volume interactive customer service
• Fluent Medical Terminology, orthopaedics preferred
• Ability to prioritize and perform multiple tasks simultaneously
• Ability to understand and carry out complex oral and written instructions
• Proficient in Microsoft Office Outlook, Word, Excel, Power Point, and Adobe Acrobat
• Excellent customer service, verbal, and written communication skills
• Knowledge of HIPAA guidelines and regulations.

Physical Requirements:

• Prolonged period of sitting at a desk and working on a computer
• Prolonged periods of being on phone calls
• Ability to lift and/or carry up to twenty (20) pounds
• Keen sense of eyesight and hearing
• Ability to stand or sit for an extended period
• Ability to lift, grip, carry, touch, speak, and listen

Essential Duties and Responsibilities (not limited to):

• Greet patients and visitors in a prompt, courteous, and helpful manner with excellent customer service
• Oversees waiting area, coordinate patient movement and report problems to immediate supervisor
• Obtain insurance cards(s) and photo identification to upload into EMR.
• Obtain and verify accuracy of patient demographic and insurance information.
• Prepare and verify time of service (TOS) collections
• Verify and resolve eligibility issues for all upcoming patient appointments at all locations
• Resolve and complete front desk bucket tasks in EMR
• Resolve and complete patient requests and respond to general information in EMR
• Work cooperatively with patients, vendors, clinical staff, administrative staff, leadership team, and physicians
• Scan internal and/or external documentation into appropriate patient records
• Collection of payment on account(s), Durable Medical Equipment payments, copays, and past due balances
• Answer and facilitate operator calls, direct patient and vendor calls accordingly with excellent customer service
• Comply with Federal HIPAA regulations and practice policies for the privacy and security of patient information; explain the law and our privacy policy to patients as needed; maintain appropriate documentation of access to medical records
• Assist clinical staff with patient form completion
• Assist and review medical records for completeness and scan documents into EMR
• Respond to requests for information from PHI according to established policies and procedures
• Assist with coverage of all front desk reception areas/departments when needed
• 50%-75% Travel is required to cover front desk satellite clinics when needed
• Regular in-office attendance is required