Patient Service Representative

Patient First; Annandale (VA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Disability, Life and Long Term care

Employee Assistance Program

Flexible Spending accounts

401(k) Retirement Plan

Paid Annual Leave

Volunteer Time Off Pay

Bereavement Leave

Emergency Leave Bank

Overtime Pay

Holiday Pay

Double time compensation for holidays

Discounted medical treatment for staff

Job summary

Patient First in Annandale, VA, is seeking a Front Office team member to support patient check-in, billing, and reception tasks. You will assist patients at kiosks, register them, and handle charges with care and efficiency.

The role emphasizes compassionate service and accurate data entry in a busy clinic setting. Responsibilities include cash handling, processing receipts, answering billing questions, coordinating with clinical staff, and maintaining organized records.

Qualifications

• Must be 18 years of age or older.
• Basic typing skills and clerical experience preferred.
• Strong communication, both written and verbal.
• Ability to multitask and prioritize in a fast-paced setting.
• Patient-focused service and reliability in duties.
• Willing to work at any center as needed.

Responsibilities

• Assist patients using the kiosk before registration and escort if needed.
• Register patients accurately and process charges and receipts.
• Explain billing policies and answer insurance questions.
• Handle daily cash management and end-of-shift reconciliation.
• Receive, sort, and file medical documents and forms.
• Answer calls promptly and distribute messages.
• Maintain clean front office and stock supplies.

Skills

Typing skills

Clerical experience

Communication skills

Multitasking

Customer service

Stamina

Team player

Attention to detail

Education

High school diploma or equivalent

Job description

The responsibilities of this job include, but are not limited to, the following: Assisting patients using the kiosk prior to registration. Escorting patients in need of emergency assistance directly to the treatment area to be registered and evaluated. Respectfully handling Physician and Nurse requests in a timely manner. Communicating information about Patient First’s billing policies, including insurable and non-insurable charges, as needed. Accurately registering patients in an expedient manner while providing excellent customer service, compassion, and kindness. Verifying all patient demographic, health, pharmacy, and insurance information. Thoroughly answering billing and insurance questions and providing itemized billing statements as requested. Referring billing questions to the appropriate parties as needed. Collecting money and issuing receipts for a patient’s visit, diagnostic studies, and supplies as prompted by the electronic medical record system. Discharging the patient and processing incurred charges. Completing all cash management duties to include counting and accounting for money collected at the end of the shift. Receiving, sending, and distributing correspondence as directed. Filing and scanning medical documents and office forms as directed. Completing assigned checklists and Policy Manager tasks within the assigned shift. Answering all incoming calls and distributing messages in a timely manner. Assisting with other assignments as directed. Demonstrating an efficient understanding of the electronic medical record system. Receiving, moving, and stocking ordered supplies. Cleaning the front office work area and other maintenance assignments as directed. Verifying daily reports are run at the end of the day. Attending staff meetings as directed. Being available to assist as needed (breaks and mealtimes may be interrupted at any time to provide necessary patient care or to maintain center operations). Operating, using, and maintaining medical and office equipment as trained. Participating in maintenance assignments when necessary and as directed. Providing positive, warm, and friendly service in all interactions. Completing other duties as directed

Minimum education and professional requirements include, but are not limited to, the following: Must be 18 years of age or older. Basic typing skills. Minimum one year of clerical experience preferred. High school graduate or equivalent. Ability to sit, stand, and walk for up to 7 hours at a time. Ability to lift up to 25 pounds. Excellent visual, verbal, written, and typed communication skills. Ability to prioritize and multitask. Willing to work at any center due to a staffing issue, center emergency, or a reduction of work.

Salary Range: $20.00 - $23.00, depending on experience.

Benefits and Other Compensation:

• Health, Dental and Vision insurance for employees and dependents
• Disability, Life and Long Term care insurance
• Employee Assistance Program, Flexible Spending accounts, 401(k) Retirement Plan (with employer match)
• Paid Annual Leave, Volunteer Time Off Pay, Bereavement Leave, Emergency Leave Bank
• Overtime Pay, Holiday Pay, Double time compensation for all holidays worked
• Discounted medical treatment at any Patient First location for employees and immediate family
• Bonuses include: - Recruitment bonus
• - Patient Care Performance bonus (center employees only)
• - Weekend bonus (center employees only)

Since opening our first medical center in 1981, Patient First's vision remains the same: making access to quality medical care as convenient and cost-effective as possible.

To achieve this objective, we have adopted and continue to embrace many innovative operating systems and practices.

All 78 Patient First centers in the mid-Atlantic region are open every day of the year- including weekends and holidays.

Patient First provides both primary and urgent care services as well as a broad range of Occupational Health services. X-rays, lab tests, and prescription drugs are available on-site to save time and reduce the need for extra trips.

Patient First offers excellent benefits packages, flexible hours, and competitive compensations for Nurses, Lab and Radiologic Technologists, Medical Assistants, and Front Office staff. Medical candidates with at least 1-2 years of experience in a physician's office or hospital setting are preferred.