Patient Scheduler II - Endoscopy

Essentia Health; Duluth (MN); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Tuition reimbursement

Flexible scheduling

Paid time off

Job summary

Essentia Health in Duluth is seeking a Level II Patient Scheduler responsible for pre-registering and scheduling patients for a wide range of services. You will handle incoming calls, process follow-up and referrals, and communicate with care teams to ensure timely, courteous patient experiences.

The role involves explaining cost estimates and coordinating multi-line scheduling across services, with a future move to hybrid/remote work.

Qualifications

• 1 year of clinical healthcare experience OR 1 year experience as a Patient Scheduler I OR 1 year experience in a contact/call center.

Responsibilities

• Pre-registers and schedules patients for appointments, procedures, tests, and other services.
• Answers incoming calls, completes follow-up and referral work queues, and ticket scheduling.
• Communicates with patient care teams to ensure efficient care.
• Completes patient checkout and schedules follow-up appointments.
• Provides patients with cost estimates and itineraries for upcoming appointments.
• Schedules services for patients across Essentia Health and handles data entry into the EHR.
• Supports population management and ACO initiatives through patient registry and outbound calls.

Skills

Healthcare experience

Job description

Location and Department

Building Location: Building A - Duluth Clinic - 1st Street Department: 2002750 ENDOSCOPY - SMMC HOSP

Job Description

This position pre-registers and schedules patients for appointments, procedures, tests, and other services in a timely, professional, and courteous manner. Answers incoming calls, completes follow-up and referral work queues, and ticket scheduling. Communicates with patient care teams as necessary to ensure efficient, appropriate care for patients. Completes patient checkout, schedules follow-up appointments per the physician’s order, and provides patients with cost estimates and itineraries for upcoming appointments. Level II Patient Schedulers are expected to be proficient in scheduling multiple service lines across Essentia Health in a complex, high-call and work queue volume environment. This position potentially will move to hybrid or fully remote in the future.

Education Qualifications

Key Responsibilities

• Patient identification, registration, and scheduling.
• After visit summaries with estimates.
• Patient checkout and appointment.
• Procedure and lab scheduling.
• Obtaining required signatures and documents from patients.
• Supports a variety of Population Management, Chronic Disease Management and ACO initiatives through patient registry and outbound calling.
• Full pre-registration of all patients calling to schedule an appointment, including updating of guarantor information and verification of insurance eligibility.
• Coordinates the scheduling of services for patients including ancillary and procedure scheduling.
• Handles incoming calls, follow-up and referral work queues, ticket scheduling.
• Proficiently and accurately enters data into the permanent electronic health record while talking with patients.
• Works as part of a care team of support staff and clinical staff to provide optimal customer service and clinical outcomes.
• Other clerical duties as assigned.

Required Qualifications

• 1 year of clinical healthcare experience OR 1 year experience as a Patient Scheduler I OR 1 year experience in a contact/call center.

Licensure/Certification Qualifications

Employment Details

• FTE: 1
• Possible Remote/Hybrid Option
• Shift Rotation: Day Rotation (United States of America)
• Shift Start Time: 7:30am or 8am
• Shift End Time: 4:30pm or 5pm
• Weekends: No
• Holidays: No
• Call Obligation: No
• Union: DC USWA Main & Neighborhoods (DCUMN)
• Union Posting Deadline: 10/5/2026
• Compensation Range: $20.20 - $30.09

Employee Benefits at Essentia Health

At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].

Essentia Health seeks employees who embrace our commitment to patient- and family-centered care in communities both large and small. We're looking for people who are committed to making patients and their families feel known and understood. People who understand what it means to be Here with you. People who are willing to use their strengths to help others.

Our Values Quality | Hospitality | Respect | Joy | Justice | Stewardship | Teamwork

Essentia Health is an Equal Opportunity/Affirmative Action Employer.

Essentia Health does not discriminate in employment because of age, color, creed, culture, disability (physical or mental), ethnicity, familial status, gender identity or expression, genetic information, language, local Human Rights Commission activity, national origin, race, religion, sex, sexual orientation, socioeconomic status, or public assistance status.

Job offers are contingent upon successful completion of post-offer screenings. Screenings includes verification of your legal right to work in the United States, a health screening and immunization review, verification of applicable licensure, certifications, education, and experience, and background checks including criminal, urine drug screen and MVR where required.