Patient Scheduler

Paradox; Duluth (MN); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) plan

Tuition reimbursement

Flexible scheduling

Paid time off

Wellness resources

Job summary

Essentia Health in Duluth, MN seeks a Level I Patient Scheduler to pre-register and schedule patients for appointments, procedures, tests, and other services in a timely, professional manner. You will answer calls, complete follow-up and referral work queues, and provide cost estimates and itineraries for upcoming appointments.

Level I schedulers are expected to handle multiple service lines within the market and cross-train for coverage as needed, ensuring smooth patient flow and strong

Qualifications

• Patient identification, registration, and scheduling with estimates
• Full pre-registration and verification of insurance eligibility
• Coordinate scheduling of services and procedures
• Handle calls, follow-up and referral queues, ticket scheduling
• Accurately enter data into the electronic health record
• Collaborate with care teams to ensure quality service

Responsibilities

• Pre-register and schedule patients for appointments, procedures, tests, and other services.
• Answer incoming calls, complete follow-up and referral work queues, and ticket scheduling.
• Provide patients with cost estimates and itineraries for upcoming appointments.
• Schedule follow-up appointments per physician orders and ensure efficient care delivery.

Skills

Scheduling proficiency

Customer service

Data entry

Communication with care teams

Job description

Building Location:

Building A - Duluth Clinic - 1st Street

Department:

1006560 POST VISIT SCHEDULING - EH SS

Job Description:

This position pre-registers and schedules patients for appointments, procedures, tests, and other services in a timely, professional, and courteous manner. Answers incoming calls, completes follow-up and referral work queues, and ticket scheduling. Communicates with patient care teams as necessary to ensure efficient, appropriate care for patients. Completes patient checkout, schedules follow-up appointments per the physician’s order, and provides patients with cost estimates and itineraries for upcoming appointments.

Level I Patient Schedulers are expected to be proficient in scheduling multiple service lines within the same market and one service line across Essentia Health and will be cross trained to provide coverage as needed.

Education Qualifications:

Key Responsibilities:

• Patient identification, registration, and scheduling, after visit summaries with estimates, patient checkout and appointment, and procedure and lab scheduling, obtaining required signatures and documents from patients

• Full pre-registration of all patients calling to schedule an appointment, including updating of guarantor information and verification of insurance eligibility

• Coordinates the scheduling of services for patients including ancillary and procedure scheduling

• Handles incoming calls, follow-up and referral work queues, ticket scheduling

• Proficiently and accurately enters data into the permanent electronic health record while talking with patients

• Works as part of a care team of support staff and clinical staff to provide optimal customer service and clinical outcomes

Preferred Qualifications:

• Previous patient access representative or scheduling experience preferred

Licensure/Certification Qualifications:

FTE:

1

Shift Rotation:

Day Rotation (United States of America)

Shift Start Time:

Days

Shift End Time:

Days

Weekends:

No

Holidays:

No

Call Obligation:

No

Union:

DC USWA Main & Neighborhoods (DCUMN)

Union Posting Deadline:

09/16/2026

Compensation Range:

$18.69 - $27.85

Employee Benefits at Essentia Health: At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].