Patient Experience Coordinator, Plastic Surgery

Adoreal Inc.; Naples, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Adoreal Inc. in Naples, FL, seeks a polished Front Desk & Patient Concierge for a luxury plastic surgery practice.

You will greet patients, manage a multi-line phone system, schedule appointments, and uphold a welcoming front-office environment. This on-site role emphasizes warmth, discretion, and proactive service, coordinating with physicians and clinical staff to ensure a seamless patient journey from first contact to post-procedure follow-up.

Qualifications

• Experience in luxury service or aesthetics is highly preferred.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks with discretion and professionalism.

Responsibilities

• Greet patients and check them in, ensuring a luxury guest experience.
• Manage a multi-line phone system and route inquiries appropriately.
• Schedule and confirm appointments across providers and procedures.
• Maintain a polished, organized front-office environment at all times.
• Process check-in/check-out, collect payments, and manage intake paperwork.
• Maintain accurate patient records in the EHR system.

Skills

Customer service

Communication

Organization

Attention to detail

Multiline phone system

Tools

EHR system

Job description

Who We Are

We are a fast-growing vertical SaaS company that leveragesinnovation and disruptive technologies to improve consumer experiences, outcomes, and predictability in elective medicine. Our team thrives on challenges, embraces change, and is dedicated to transforming our industry.

Adoreal partners with a select group of top-tier aesthetic and cosmetic medicine practices, providing the technology, operational support, and talent that help them deliver an exceptional patient experience while they scale. We are recruiting on behalf of one of our partner practices, a high-end, luxury plastic surgery practice based in Naples, FL.

About the Role

This is a front-of-house role that blends the warmth and precision of a luxury guest experience with the structure of a medical practice. You will be the first face patients see and the steady hand guiding them through their journey, from their very first phone call or consultation through post-procedure follow-up. This role suits someone who is equally comfortable running a polished front desk and building genuine, trusted relationships with patients during a meaningful and often personal experience.

Key Responsibilities

Front Desk & Reception

• Warmly greet and check in patients and guests, setting the tone for a luxury, white-glove experience from the moment they arrive.
• Manage a multi-line phone system, answer patient inquiries, and route calls appropriately.
• Schedule, confirm, and manage appointments across providers, treatments, and procedures.
• Maintain a polished, organized, and welcoming front-office environment at all times.
• Process check-in/check-out, collect payments, and manage patient intake paperwork and consent forms.
• Maintain accurate patient records within Adoreal's EHR system.

Patient Coordination

• Guide patients through pre- and post-procedure instructions, answering questions and easing any concerns with warmth and confidence.
• Coordinate closely with physicians, aestheticians, and clinical staff to ensure a seamless patient experience.
• Proactively follow up with patients to confirm appointments, check on recovery, and support retention and satisfaction.Help patients navigate financing, scheduling, and logistics tied to their treatment plans.
• Uphold the discretion, privacy, and elevated service standards expected in a luxury medical practice.

• Must live locally in or near Naples, FL - this is an on-site role.
• Polished, presentable, and professional in appearance and demeanor at all times.
• Highly organized, detail-oriented, and diligent - comfortable managing multiple patients, schedules, and priorities at once.
• A proactive self-starter who anticipates needs rather than waiting to be told.
• Genuinely comfortable working in a medical/clinical environment and interacting closely with patients.
• Excellent written and verbal communication skills, with a warm, client-service orientation.

Background (highly preferred)

• Prior experience in aesthetics, cosmetics, dermatology, plastic surgery, or another medical/clinical setting.
• Alternatively, experience in high-end luxury hospitality - five-star hotels, resorts, or luxury spas - with a strong service pedigree.

Adoreal is helping our partner plastic surgery practice fill a position internally. This position is not with Adoreal directly.

We provide the operational, marketing, and growth infrastructure that empowers surgeons to focus on what they do best: delivering exceptional patient care and outcomes.

By combining innovative business strategies with world-class clinical talent, Adoreal enables clinics and surgeons to thrive in today's competitive elective medicine landscape.