Patient Experience Coordinator, Plastic Surgery

Adoreal; Naples (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Adoreal is recruiting on behalf of a partner luxury plastic surgery practice in Naples, FL. The Front Desk & Reception role is the first point of contact for patients, combining hospitality with medical practice precision to guide patients from initial contact through post-procedure follow-up.

Ideal candidates are locally based, polished, highly organized, and comfortable working in a medical environment. The role is on-site with a focus on exceptional patient experiences and privacy in a luxury

Qualifications

• Experience in aesthetics, cosmetics, dermatology, plastic surgery, or medical settings preferred.
• Background in high-end luxury hospitality (five-star hotels, resorts, or luxury spas) with a strong service pedigree is acceptable.
• Excellent written and verbal communication, warm client-service orientation.

Responsibilities

• Front Desk & Reception: greet, check in/out, manage a multi-line phone system, schedule appointments, maintain a polished front-office environment.
• Patient Coordination: guide patients through pre- and post-procedure instructions, coordinate with physicians and staff, follow up on appointments and retention.
• Navigate financing, scheduling, and logistics related to treatment plans, while upholding privacy and discretion in a luxury medical setting.

Job description

Who We Are

We are a fast-growing vertical SaaS company thatleveragesinnovation and disruptive technologies to improve consumer experiences, outcomes, and predictability in elective medicine. Our team thrives on challenges, embraces change, and is dedicated to transforming our industry.

Adoreal partners with a select group of top-tier aesthetic and cosmetic medicine practices, providing the technology, operational support, and talent that help them deliver an exceptional patient experience while they scale. We are recruiting on behalf of one of our partner practices, a high-end, luxury plastic surgery practice based in Naples, FL.

About the Role

This is a front-of-house role that blends the warmth and precision of a luxury guest experience with the structure of a medical practice. You will be the first face patients see and the steady hand guiding them through their journey, from their very first phone call or consultation through post-procedure follow-up. This role suits someone who is equally comfortable running a polished front desk and building genuine, trusted relationships with patients during a meaningful and often personal experience.

Key Responsibilities

Front Desk & Reception

• Warmly greet and check in patients and guests, setting the tone for a luxury, white-glove experience from the moment they arrive.
• Manage a multi-line phone system, answer patient inquiries, and route calls appropriately.
• Schedule, confirm, and manage appointments across providers, treatments, and procedures.
• Maintain a polished, organized, and welcoming front-office environment at all times.
• Process check-in/check-out, collect payments, and manage patient intake paperwork and consent forms.
• Maintain accurate patient records within Adoreals EHR system.

Patient Coordination

• Guide patients through pre- and post-procedure instructions, answering questions and easing any concerns with warmth and confidence.
• Coordinate closely with physicians, aestheticians, and clinical staff to ensure a seamless patient experience.
• Proactively follow up with patients to confirm appointments, check on recovery, and support retention and satisfaction.
• Help patients navigate financing, scheduling, and logistics tied to their treatment plans.
• Uphold the discretion, privacy, and elevated service standards expected in a luxury medical practice.

• Must live locally in or near Naples, FL - this is an on-site role.
• Polished, presentable, and professional in appearance and demeanor at all times.
• Highly organized, detail-oriented, and diligent - comfortable managing multiple patients, schedules, and priorities at once.
• A proactive self-starter who anticipates needs rather than waiting to be told.
• Genuinely comfortable working in a medical/clinical environment and interacting closely with patients.
• Excellent written and verbal communication skills, with a warm, client-service orientation.

Background (highly preferred)

• Prior experience in aesthetics, cosmetics, dermatology, plastic surgery, or another medical/clinical setting.
• Alternatively, experience in high-end luxury hospitality - five-star hotels, resorts, or luxury spas - with a strong service pedigree.

Adoreal is helping our partner plastic surgery practice fill a position internally. This position is not with Adoreal directly.

We provide the operational, marketing, and growth infrastructure that empowers surgeons to focus on what they do best: delivering exceptional patient care and outcomes.

By combining innovative business strategies with world-class clinical talent, Adoreal enables clinics and surgeons to thrive in today's competitive elective medicine landscape.