Patient Experience Coordinator (Part-time)

Arete Health LLC; Leonardtown (MD); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

401(k) with employer matching

Paid time off

Onsite work environment

Job summary

Arete Health LLC in Leonardtown, MD, is seeking a Part-time Patient Experience Coordinator to join ProFlex Physical Therapy. You’ll greet patients, manage front-office operations, and support scheduling and collections, collaborating with the Clinic Director and therapists to ensure a positive first visit through the final appointment.

This role emphasizes hospitality, organization, and a measurable impact on patient experience, with onsite duties and a competitive hourly rate of $18.00–$22.00

Qualifications

• Strong interpersonal skills and emotional intelligence.
• Excellent organization, time management, and attention to detail.
• Comfort discussing financial responsibilities and collecting patient payments.
• Strong computer proficiency and experience using an electronic medical record (EMR/EHR) system.

Responsibilities

• Welcome patients and visitors, creating a warm, professional experience from entry.
• Coordinate appointments, rescheduling, and proactive patient outreach to keep plans on track.
• Verify insurance benefits and communicate financial responsibilities; collect copays/deductibles/balances.
• Follow up on patient balances via phone, text, and email with professionalism.
• Partner with Clinic Director and therapists to maintain full schedules and patient plans of care.
• Maintain accurate patient information in the EHR and scheduling systems for smooth operations.

Skills

Interpersonal skills

Organization

Finance communication

EMR/EHR proficiency

Measurable goals orientation

Tools

EMR/EHR system

Prompt EMR

Job description

Patient Experience Coordinator (Part-time)

Arete Health LLC Leonardtown, Maryland, United States

About this position

Areté Health brings together Brunswick Physical Therapy and ProFlex Physical Therapy, two established outpatient rehabilitation brands united by a shared commitment to exceptional care and continuous improvement.

While each brand maintains its own local identity and connection to the communities it serves, both are powered by Areté Health and supported by shared resources, technology, and a culture centered on being 1% Better Every Day.

We believe great patient care starts with great people. Our goal is to give our clinicians and team members the support, tools, and opportunities they need to do their best work, grow in their careers, and make a meaningful impact.

Whether you’re joining Brunswick Physical Therapy, ProFlex Physical Therapy, or the Areté Health support team, you’ll be part of an organization focused on building a better experience for our patients, our teams, and the communities we serve.

About the role:

ProFlex Physical Therapy, powered by Areté Health, is looking for a Part-time Patient Experience Coordinator to join our team in Leonardtown, MD.

You’ll be the first friendly face our patients see and an important part of keeping the clinic running smoothly. From welcoming patients and coordinating appointments to supporting collections and helping patients stay on track with their treatment plans, you’ll work closely with the Clinic Director and therapists to create a positive experience from their first visit through their final appointment. This is a great opportunity for someone who enjoys working with people, staying organized, and making a meaningful impact in a part-time role.

What you’ll want to know

• Compensation: $18.00-$22.00 based on experience plus applicable performance incentives.
• Schedule: Part-time, onsite.
• Location: ProFlex Physical Therapy | Leonardtown, MD. This is an onsite position.
• Work environment: Outpatient physical therapy clinic where you’ll manage front-office operations, patient scheduling, and collections while working closely with the Clinic Director and clinical team. This is a patient-facing role that balances hospitality with administrative responsibilities and measurable performance goals.
• What makes this opportunity different: This isn’t just a traditional front-desk position. You’ll play a direct role in helping patients complete their prescribed care while contributing to the clinic’s overall patient experience and operational success.

What you’ll do:

• Welcome patients and visitors, creating a warm, professional, and positive experience from the moment they walk through the door.
• Coordinate appointments, rescheduling, and proactive patient outreach to help patients stay consistent with their prescribed treatment plans.
• Verify insurance benefits, communicate patient financial responsibilities and collect copays, deductibles, and outstanding balances.
• Follow up on patient balances through phone, text, and email with professionalism and empathy.
• Partner with the Clinic Director and therapists to maintain full schedules, fill appointment openings, and support patients for completing their plans of care.
• Maintain accurate patient information in the electronic health record (EHR) and scheduling systems to support smooth daily clinic operations.

What we’re looking for:

Required

• Strong interpersonal skills and emotional intelligence, with a genuine interest in helping people.
• Excellent organization, time management, and attention to detail.
• Comfort discussing financial responsibilities and collecting patient payments.
• Strong computer proficiency and experience using an electronic medical record (EMR/EHR) system.
• Ability to work toward measurable performance goals and contribute to clinic success.

Preferred

• Previous experience in a healthcare front‑office, patient coordination, or outpatient therapy setting.
• Familiarity with insurance verification, patient collections, and appointment management.
• Experience with Prompt EMR or a similar healthcare platform.

We value candidates who bring strong customer service skills, financial diligence, and a genuine desire to create a great patient experience.

What you can expect from us:

• Competitive hourly compensation with applicable performance-based incentive opportunities.
• A part‑time schedule that supports flexibility and work‑life balance.
• 401(k) with employer matching, subject to plan eligibility.
• Paid time off and other benefits, as applicable based on employment status and eligibility.
• Training and access to technology and tools that support efficient scheduling and front‑office operations.
• Opportunities for professional development and future growth within Areté Health.
• A supportive, collaborative team where your work directly contributes to patient satisfaction and clinic success.

The pay range for this role is:

• 18 - 22 USD per hour(USA)