Patient Experience Coordinator

Arete Health LLC; Gaithersburg (MD); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Physical therapy sessions

Professional development

Job summary

Arete Health LLC is seeking a Patient Experience Coordinator to enhance patient care in Gaithersburg, MD. You will be the first point of contact, creating a welcoming atmosphere while managing front-office tasks and patient scheduling.

You'll play a crucial role in ensuring a positive visit by coordinating appointments, supporting financial transactions, and aiding patients in their treatment plans. This position offers competitive pay with performance incentives, generous time off, and career

Qualifications

• Strong interpersonal skills and emotional intelligence.
• Excellent organization and attention to detail.
• Comfort discussing financial responsibilities.

Responsibilities

• Welcome patients and create a positive experience.
• Coordinate appointments and manage patient outreach.
• Verify insurance benefits and collect payments.

Skills

Interpersonal skills

Organization

Customer service

Time management

EMR/EHR experience

Tools

Prompt EMR

Job description

Patient Experience Coordinator

Arete Health LLC Gaithersburg, Maryland, United States

About this position

Areté Health brings together Brunswick Physical Therapy and ProFlex Physical Therapy, two established outpatient rehabilitation brands united by a shared commitment to exceptional care and continuous improvement.

While each brand maintains its own local identity and connection to the communities it serves, both are powered by Areté Health and supported by shared resources, technology, and a culture centered on being 1% Better Every Day.

We believe great patient care starts with great people. Our goal is to give our clinicians and team members the support, tools, and opportunities they need to do their best work, grow in their careers, and make a meaningful impact.

Whether you’re joining Brunswick Physical Therapy, ProFlex Physical Therapy, or the Areté Health support team, you’ll be part of an organization focused on building a better experience for our patients, our teams, and the communities we serve.

About the role:

ProFlex Physical Therapy, powered by Areté Health, is looking for a Patient Experience Coordinator to join our team in Gaithersburg, MD.

You’ll be the first friendly face our patients see and an important part of keeping the clinic running smoothly. From creating a welcoming experience to coordinating appointments, supporting patient collections, and helping patients stay on track with their treatment plans, you’ll work closely with the Clinic Director and therapists to make every visit a positive one.

What you’ll want to know

• Compensation: $18.00-$22.00 based on experience plus applicable performance incentives.
• Schedule: Full-time, onsite.
• Location: Gaithersburg, MD.
• Work environment: Outpatient physical therapy clinic where you’ll manage front-office operations, patient scheduling, and collections while working closely with the Clinic Director and clinical team. This is a patient-facing role that balances hospitality with administrative responsibilities and measurable performance goals.
• What makes this opportunity different: This isn’t just a traditional front-desk position. You’ll play a direct role in helping patients complete their prescribed care while contributing to the clinic’s overall patient experience and operational success.

What you’ll do:

• Welcome patients and visitors, creating a warm, professional, and positive experience from the moment they walk through the door.
• Coordinate appointments, rescheduling, and proactive patient outreach to help patients stay consistent with their prescribed treatment plans.
• Verify insurance benefits, communicate patient financial responsibilities, and collect copays, deductibles, and outstanding balances.
• Follow up on patient balances through phone, text, and email with professionalism and empathy.
• Partner with the Clinic Director and therapists to maintain full schedules, fill appointment openings, and support patients in completing their plans of care.
• Maintain accurate patient information in the electronic health record (EHR) and scheduling systems to support smooth daily clinic operations.

What we’re looking for:

Required

• Strong interpersonal skills and emotional intelligence, with a genuine interest in helping people.
• Excellent organization, time management, and attention to detail.
• Comfort discussing financial responsibilities and collecting patient payments.
• Strong computer proficiency and experience using an electronic medical record (EMR/EHR) system.
• Ability to work toward measurable performance goals and contribute to clinic success.

Preferred

• Previous experience in a healthcare front-office, patient coordination, or outpatient therapy setting.
• Familiarity with insurance verification, patient collections, and appointment management.
• Experience with Prompt EMR or a similar healthcare platform.

We value candidates who bring strong customer service skills, financial diligence, and a genuine desire to create a great patient experience.

What you can expect from us:

• Competitive compensation with opportunities for performance-based incentives.
• Generous paid time off, paid holidays, and wellness days.
• 401(k) with employer matching.
• Complimentary physical therapy sessions for full-time employees.
• Training, professional development, and opportunities to grow your career within Areté Health.
• A supportive, collaborative team where your contributions and the patient experience genuinely matter.

The pay range for this role is: 18 - 22 USD per hour(USA)