Patient Coordinator

Oral Surgery Partners; Wichita (KS); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

HSA eligibility

Life & AD&D coverage

Voluntary Life & AD&D

Short-Term Disability

Dependent Care FSA

401(k) with match

Profit Sharing

PTO + Holidays

Job summary

Mid-Kansas Oral & Maxillofacial Surgery seeks a Patient Coordinator to support patient flow, front desk duties, and coordination with clinical staff. You will greet patients, check-in/out, schedule appointments, verify insurance, handle billing, and maintain accurate records in a fast-paced dental setting.

Hours are Monday through Thursday 8am-5pm or 8:30am-5:30pm; Fridays 8am-3pm. This full-time role requires strong organizational and communication skills, a patient-first attitude, and the

Qualifications

• High school diploma or equivalent required.
• Healthcare experience, especially in patient coordination or administrative roles, is desirable.
• Proficiency with electronic health record (EHR) systems and office software.

Responsibilities

• Greet and assist patients at check-in/out.
• Schedule and confirm appointments; manage cancellations.
• Maintain patient records in the EHR system.
• Coordinate referrals, tests, and follow-up appointments.
• Verify insurance information and prior authorizations.
• Handle billing and co-pays as part of patient financial interactions.
• Communicate with clinical staff to support patient care.

Skills

Patient interaction

Communication

Organization

Multitasking

Teamwork

Education

High school diploma or equivalency

Tools

EHR systems

Office software

Job description

Title: Patient Coordinator
Practice: Mid-Kansas Oral & Maxillofacial Surgery
Hours: Monday through Thursday 8am-5pm or 8:30am-5:30pm; Fridays 8am-3pm.

*Please note hours may vary based on the needs of the business

Position Purpose:

The Patient Coordinator is a key member of our healthcare team, responsible for ensuring smooth and efficient patient flow and coordination within our practice. This role involves direct patient interaction, administrative support, and collaboration with clinical staff to deliver excellent patient care and service.

Essential Functions

Patient Interaction and Support:

• Greet and welcome patients upon arrival.
• Assist patients with check-in and check-out processes.
• Provide information on clinic policies, procedures, and services.
• Answer patient phone calls and address inquiries promptly and professionally.
• Schedule and confirm patient appointments, ensuring optimal appointment utilization.
• Monitor schedules for patient cancellations and follow-up with patients that need to reschedule.

Administrative Duties:

• Maintain and update patient records in the electronic health record (EHR) system.
• Coordinate referrals, diagnostic tests, and follow-up appointments.
• Verify patient insurance information and manage prior authorization processes.
• Handle billing and payment processes, including collection of co-pays and outstanding balances.
• Prepare and manage patient forms and documentation.
• Other duties as assigned by the practice administrator.

Communication and Coordination:

• Serve as a liaison between patients, healthcare providers, and other staff members.
• Communicate effectively with clinical staff to ensure patient needs are met.
• Facilitate communication regarding patient care plans and instructions.

Customer Service:

• Always maintain a high standard of customer service and professionalism.
• Address patient complaints and elevate issues to management when necessary.
• Strive to create a positive and supportive environment for patients and their families.

Compliance and Confidentiality:

• Adhere to all healthcare regulations and privacy laws, including HIPAA.
• Ensure patient confidentiality and security of sensitive information.
• Follow clinic policies and procedures to maintain compliance with healthcare standards.

Qualifications

Education:

• High school diploma or equivalency, required.

Experience:

• Previous experience in a healthcare setting, particularly in patient coordination or administrative roles, is highly desirable.
• Proficiency in using electronic health record (EHR) systems and other office software.
• Knowledge of relevant regulations and compliance requirements in healthcare.

Performance Requirements:

• Strong organizational skills and the ability to manage multiple tasks concurrently.
• Excellent interpersonal and communication skills, with a patient-centered approach.
• Detail-oriented and thorough in task execution.
• Ability to work well under pressure in a fast-paced environment.
• Team player with excellent collaboration skills.

What we do for you:

We offer Medical, Dental, and Vision Insurance plans to our full-time employees.

Two out of the three medical plans offered include Health Savings Account (HSA) eligibility.

Company-paid Life, AD&D and Long-Term Disability coverage.

Additional Voluntary Life and AD&D Insurance for you and your family!

Voluntary Short-Term Disability Insurance available to you as well

Dependent Care Flexible Spending Account (FSA) offered.

Immediately begin saving for retirement through our 401(k) starting with very first paycheck!

Employer 401(k) contribution and Profit Sharing after six months of employment

PTO and 8 Paid holidays for fulltime employees!

DISCLAIMER
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. OPS’s management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.