Patient Coordinator

Image Orthodontics; San Jose (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Image Orthodontics in San Jose is seeking a Patient Coordinator to join our busy orthodontic and pediatric dental practice. You will be the first point of contact for patients and families, manage schedules, support the clinical team, and keep the front office organized and welcoming.

The ideal candidate has dental office experience, strong communication skills, and a friendly, professional demeanor. Bilingual English/Spanish is preferred, and you will work Monday through Friday 8am to 5pm.

Qualifications

• Previous experience in a dental, orthodontic, or pediatric dental office.
• Punctual, reliable, and dependable with a strong work ethic.
• Knowledge of scheduling, insurance verification, and dental/ortho terminology.
• Excellent communication and customer service skills, especially with children and parents.
• Highly organized with strong attention to detail.
• Positive, professional, and team-oriented attitude.
• Bilingual English/Spanish preferred.

Responsibilities

• Greet patients and parents warmly, ensuring a positive experience at every visit.
• Manage scheduling, confirmations, recalls, and follow-up appointments.
• Answer phones, respond to inquiries, and communicate effectively with patients and families.
• Verify insurance benefits and assist with processing claims.
• Collect payments at the time of service and handle billing inquiries.
• Maintain accurate patient records and assist with administrative tasks.
• Support the orthodontic and pediatric teams with patient flow and office coordination.

Skills

Customer service

Scheduling

Insurance verification

Communication

Organization

Team orientation

Bilingual English/Spanish

Job description

Image Orthodontics seeking a Patient Coordinator to join our busy orthodontic and pediatric dental practice! This role is ideal for someone who enjoys working with both children and families, thrives in a fast-paced environment, and has previous experience in a dental or orthodontic office.

About The Role

The Patient Coordinator is often the first point of contact for our patients and parents. You’ll play a key role in ensuring an excellent experience by managing the schedule, supporting the clinical team, and keeping the front office organized and welcoming.

Schedule

• Full-Time
• Monday-Friday 8am -5pm

Responsibilities

• Greet patients and parents warmly, ensuring a positive experience at every visit.
• Manage scheduling, confirmations, recalls, and follow-up appointments.
• Answer phones, respond to inquiries, and communicate effectively with patients and families.
• Verify insurance benefits and assist with processing claims.
• Collect payments at the time of service and handle billing inquiries.
• Maintain accurate patient records and assist with administrative tasks.
• Support the orthodontic and pediatric teams with patient flow and office coordination.

Qualifications

• Previous experience in a dental, orthodontic, or pediatric dental office required.
• Punctual, reliable, and dependable with a strong work ethic.
• Knowledge of scheduling, insurance verification, and dental/ortho terminology preferred.
• Excellent communication and customer service skills, especially with children and parents.
• Highly organized with strong attention to detail.
• Positive, professional, and team-oriented attitude.
• Bilingual English/Spanish preferred

What We Offer

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid Time Off and Holidays
• Retirement Savings Plan
• Employees discounts on orthodontic treatment for family members.

EEO Statement

Image Orthodontics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other status protected by law.