Patient Concierge Part Time

Circles North America; New Brunswick (NJ); On-site; USD 22,000 - 31,000; Part time

Benefits offered by this job

401K with company match

Generous PTO

2-week paid sabbatical

Access to company EBRGs (Diversity res

Access to Employee Assistance Program

Job summary

Circles North America is seeking a part-time Guest Services Associate to deliver prompt, courteous care to patients and visitors. The role emphasizes hospitality, local area knowledge, and flexible scheduling including evenings and weekends.

Shift options include Monday, Wednesday, Thursday, and Friday from 10:00 AM to 6:30 PM, with a minimum commitment of two days per week and potential to pick up additional shifts as needed.

Qualifications

• 2 years of customer service experience; prior front desk, concierge, or hospitality experience preferred
• HS Diploma required; Bachelor's degree preferred
• Strong verbal and written communication and organizational skills in a fast-paced environment
• Knowledge of MS Office, Microsoft Word, Internet searching, and keyboarding

Responsibilities

• Provide prompt, courteous service to hospital patients and their visitors by arranging personal and convenience services such as:
• Visit patients via rounds and introducing our program information
• Promote meaningful relationships through engaging conversations with Patients and Visitors via face-to-face interaction, phone and email
• Coordinate purchases from the gift shop and deliver items to patients’ rooms
• Order food from local restaurants for delivery
• Order flowers and gifts
• Provide driving directions and print maps
• Research local hotel suggestions and make transportation arrangements
• Enter all Patient and Visitor requests into a central database
• Project an approachable and professional image at all times
• Maintain a clean and organized working environment
• Adapt to schedule changes to ensure desk staffing

Skills

Multitasking

Communication skills

Active listening

Flexibility

Education

HS Diploma

Bachelor's degree preferred

Tools

MS Office

Microsoft Word

Internet searching

Keyboarding

Job description

About Circles Culture:

The Circles culture is an inclusive environment that encourages self-expression and individuality. Creating a space for open communication, respect and job development, empowers our employees to pursue their career goals and advance personally and professionally. Circles prioritizes the wellbeing of our employees so that our consumers experience that same level of care.

About Circles Culture:

The Circles culture is an inclusive environment that encourages self-expression and individuality. Creating a space for open communication, respect and job development, empowers our employees to pursue their career goals and advance personally and professionally. Circles prioritizes the wellbeing of our employees so that our consumers experience that same level of care.

Overview of Position:

You will provide prompt, courteous and customer-oriented services to patients and visitors. You will make recommendations and offer suggestions, as well as fulfill patient requests to satisfy their needs. This position requires exemplary hospitality skills, knowledge of the local area, and availability to work a flexible schedule including evenings and weekends, hours will vary.

This is a Part-Time position, offering an hourly salary of $19.00 per hour

Available shifts are Monday, Wednesday, Thursday, and Friday from 10:00 AM-6:30 PM. Candidates must be available to work a minimum of two of these days each week. Priority will be given to candidates with broader availability across the listed shifts. Ideal candidates will also have the flexibility to pick up additional shifts and flex up when coverage or business needs arise.

Job Responsibilities:

• Provide uncompromising service to hospital patients and their visitors by arranging personal and convenience services such as:
• Visit patients via rounds and introducing our program information
• Promote meaningful relationships through engaging and informed conversation with Patients and Visitors via face to face interaction, phone and email
• Track accomplishments and challenges, constantly evaluating the service levels and reports to supervisor
• Coordinate purchases from the gift shop and deliver items to the patients' room
• Order food from local restaurants for delivery
• Order flowers and gifts
• Provide driving directions and print maps
• Research local hotel suggestions and make transportation arrangements
• Eligible to become a Notary Public for the State of New Jersey
• Enter all Patient and Visitor requests into a central database
• Project an approachable and professional image at all times
• Maintain a general understanding of events occurring on the property
• Respond to patient and visitor requests in a professional, courteous and timely manner, without exception
• Maintain a clean and organized working environment
• Able to adapt to schedule changes as needed to ensure appropriate staffing of desk

Requirements

Competencies:

• Manage and prioritize multiple tasks daily
• Ability to meet/exceed Productivity and Quality standards
• Excellent Written and Oral Communication Skills
• Ability to adhere to schedule
• Active Listening
• Desire for Continuous Learning
• Flexibility to adapt to changing tasks/priorities

Experience Required/Preferred:

• 2 years of customer service experience; prior front desk, concierge, or other hospitality experience preferred
• Knowledge of MS office, Microsoft Word, Internet searching, and keyboarding
• HS Diploma required; Bachelor's degree preferred
• Strong verbal and written communication and organizational skills as well as the proven ability to provide quality service in a fast-paced environment

Benefits

• 401K with company match
• Generous PTO
• 2-week paid sabbatical
• Access to company EBRGs (Diversity resource groups)
• Access to Employee Assistance Program (EAP