Patient Care Specialist II

Millennium Physician Group, LLC; Sarasota (FL); On-site; USD 57,308,000 - 85,962,000; Full time

Job summary

Millennium Physician Group, LLC in Sarasota, FL seeks a Patient Care Specialist II to perform advanced administrative and patient access duties, including registering patients, verifying insurance, processing referrals, and addressing billing/documentation issues.

The role emphasizes HIPAA compliance, exceptional patient service, coordination across providers, and accurate EHR records to facilitate smooth daily operations.

Qualifications

• Advanced administrative and patient access duties.
• HIPAA privacy and organizational policy compliance.
• Exceptional patient service and professionalism.

Responsibilities

• Greets, registers, and checks in patients in the EHR with accurate demographic and insurance data.
• Collects copayments following standard cash-handling procedures.
• Verifies insurance eligibility and documents results in the patient record.
• Schedules appointments and coordinates across providers to support patient flow.
• Performs clerical tasks: filing, scanning, and uploading documents into the EHR.
• Reviews patient accounts for balances and coordinates with billing to resolve discrepancies.

Job description

Job Description Summary The Patient Care Specialist II performs advanced administrative and patient access duties to support daily medical office operations. This role is responsible for independently registering patients, verifying insurance, processing referrals, and resolving basic billing or documentation issues. The Specialist II ensures all interactions comply with HIPAA, privacy, and organizational policies while consistently providing exceptional service to patients, families, and staff.

How will you make an impact & Requirements

Location: 8383 S Tamiami Trl, Suite 115, Sarasota, FL 34238

Responsibilities:

• Greets, registers, and checks in patients, ensuring all demographic, insurance, consent, and contact information is accurate and current in the EHR.
• Collects and processes copayments following standard cash-handling and reconciliation procedures.
• Verifies insurance eligibility, obtains required authorizations, and documents verification results accurately in the patient record.
• Provides clear explanations of check-in processes, insurance requirements, and payment expectations.
• Answers and routes phone calls, schedules or reschedules appointments, and maintains daily appointment schedules while communicating adjustments to clinical staff.
• Processes urgent specialist referrals, appointment ticklers, and medical record release requests in a timely and accurate manner.
• Performs clerical and administrative tasks including filing, faxing, scanning, and uploading documents into the EHR.
• Reviews patient accounts for outstanding balances or documentation errors and partners with billing to resolve discrepancies.
• Maintains full HIPAA and privacy compliance by safeguarding patient information, properly managing documentation, and limiting access to authorized users only.
• Identifies and reports potential privacy breaches, compliance risks, or billing concerns promptly according to established protocols.
• Prepares, routes, and manages medical documentation to ensure completeness, confidentiality, and accuracy.
• Provides professional, courteous customer service and maintains composure during high-volume or challenging situations.
• Coordinates scheduling across multiple providers, departments, or specialties to support efficient patient flow.
• Audits patient charts, registration data, and referral documentation to identify and correct compliance or process issues.
• Participates in mandatory training programs related to compliance, privacy, workflow changes, and patient experience.
• Supports the Practice Manager and care team with assigned administrative tasks.
• Participates in departmental audits, workflow redesign initiatives, and implementation of new systems or technologies.
• Prepares and distributes operational reports related to scheduling efficiency, registration accuracy, or service metrics.
• Demonstrate excellent guest service to internal team members and patients.
• Performs other related duties as assigned.
• .

Compensation Range: $20.00 to $30.00 The anticipated base salary range represents the Company's good-faith estimate of the compensation it reasonably expects to pay for this position at the time of posting. Actual compensation will be determined based on factors including experience, skills, qualifications, geographic location, internal equity, and business needs.

Mosaic Health is a national care delivery platform focused on expanding access to comprehensive primary care for consumers with coverage across Commercial, Individual Exchange, Medicare, and Medicaid health plans.

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