Patient Care Specialist III

Millennium-Physician-Group; Lake Sarasota (FL); On-site; USD 28,000 - 41,000; Full time

Job summary

Millennium-Physician-Group in Sarasota, FL is seeking a Patient Care Specialist III to perform advanced administrative and patient access duties, including patient registration, insurance verification, referrals, and HIPAA-compliant documentation.

You will collect copayments, manage schedules across multiple providers, route calls, and support billing with discrepancies, while delivering professional service in a high-volume setting.

Responsibilities

• Greets, registers, and checks in patients, ensuring demographics, insurance, consent, and contact information are accurate in the EHR.
• Collects and processes copayments following standard cash-handling and reconciliation procedures.
• Verifies insurance eligibility, obtains required authorizations, and documents verification results in the patient record.
• Provides clear explanations of check-in processes, insurance requirements, and payment expectations.
• Answers and routes phone calls, schedules or reschedules appointments, and maintains daily appointment schedules.
• Processes urgent referrals, appointment ticklers, and medical record release requests accurately.
• Performs clerical tasks including filing, faxing, scanning, and uploading documents into the EHR.
• Maintains HIPAA and privacy compliance and reports potential breaches or billing concerns promptly.
• Prepares and distributes operational reports related to scheduling efficiency and registration accuracy.

Job description

Job Description SummaryThe Patient Care Specialist III performs advanced administrative and patient access duties to support daily medical office operations. This role is responsible for independently registering patients, verifying insurance,processing referrals, and resolving basic billing or documentation issues. The Specialist III ensures all interactions comply with HIPAA, privacy, and organizational policies while consistently providing exceptionalservice to patients, families, and staff.How will you make an impact & RequirementsLocation: 8383 S Tamiami Trl, Suite 115, Sarasota, FL 34238Responsibilities:• Greets, registers, and checks in patients, ensuring all demographic, insurance, consent, and contact information is accurate and current in the EHR.• Collects and processes copayments following standard cash-handling and reconciliation procedures.• Verifies insurance eligibility, obtains required authorizations, and documents verification results accurately in the patient record.• Provides clear explanations of check-in processes, insurance requirements, and payment expectations.• Answers and routes phone calls, schedules or reschedules appointments, and maintains dailyappointment schedules while communicating adjustments to clinical staff.• Processes urgent specialist referrals, appointment ticklers, and medical record release requests in a timely and accurate manner.• Performs clerical and administrative tasks including filing, faxing, scanning, and uploading documents into the EHR.• Reviews patient accounts for outstanding balances or documentation errors and partners with billing to resolve discrepancies.• Maintains full HIPAA and privacy compliance by safeguarding patient information, properly managing documentation, and limiting access to authorized users only.• Identifies and reports potential privacy breaches, compliance risks, or billing concerns promptly according to established protocols.• Prepares, routes, and manages medical documentation to ensure completeness, confidentiality, and accuracy.• Provides professional, courteous customer service and maintains composure during high-volume or challenging situations.• Coordinates scheduling across multiple providers, departments, or specialties to support efficient patient flow.• Audits patient charts, registration data, and referral documentation to identify and correct compliance or process issues.• Participates in mandatory training programs related to compliance, privacy, workflow changes, and patient experience.• Supports the Practice Manager and care team with assigned administrative tasks.• Participates in departmental audits, workflow redesign initiatives, and implementation of new systems or technologies.• Prepares and distributes operational reports related to scheduling efficiency, registration accuracy, or service metrics.• Demonstrate excellent guest service to internal team members and patients.• Performs other related duties as assigned.Compensation Range:$20.00to$30.00The anticipated base salary range represents the Company's good-faith estimate of the compensation it reasonably expects to pay for this position at the time of posting. Actual compensation will be determined based on factors including experience, skills, qualifications, geographic location, internal equity, and business needs.