Patient Care Representative (Call Center)

Wesley Health Centers - JWCH Institute, Inc.; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

JWCH Institute, Inc. / Wesley Health Centers seeks a Patient Care Representative to deliver exceptional customer service to patients and clients.

You will be the first contact for information, scheduling, and access to services, ensuring a positive patient experience. Responsibilities include handling calls, verifying insurance, assisting with the online patient portal, and coordinating with providers and staff.

Qualifications

• High school diploma or GED.
• Previous call center or healthcare customer service experience.
• Excellent verbal and written communication.
• Strong interpersonal skills for diverse patients.
• Proficiency with computer systems and electronic health records (EHR).
• Typing speed of at least 40 wpm.
• Bilingual in Spanish and English.

Responsibilities

• Handle incoming calls for information, appointments, or assistance with healthcare services in an efficient and professional manner.
• Provide accurate information regarding clinic services, appointments, billing inquiries, and general inquiries.
• Schedule appointments based on patients' needs, availability, and provider preferences.
• Verify patient information, insurance coverage, and eligibility for services during scheduling.
• Assist patients with navigating the clinic's online patient portal for scheduling, refills, and accessing medical records.
• Collaborate with clinic staff to coordinate patient care and ensure seamless communication.
• Maintain accurate patient records in the EHR and ensure privacy and confidentiality.

Skills

Bilingual Spanish/English

Call center experience

Strong communication

EHR familiarity

Medical terminology

Multitasking

Customer service

Typing 40 wpm

Teamwork

Windows software

Education

High school diploma

GED

Tools

EHR system

Job description

Position Purpose

The Patient Care Representative plays a vital role in providing exceptional customer service to patients and clients of JWCH, Wesley Health Centers. They serve as the first point of contact for individuals seeking information, scheduling appointments, and accessing services. The representative assists patients with inquiries, resolves concerns, and ensures a positive experience throughout the interaction. This position requires strong communication skills, empathy, and a commitment to delivering high-quality care to all callers.

• Handle incoming calls from patients and clients seeking information, appointments, or assistance with healthcare services in a efficient and professional manner.
• Provide accurate and detailed information regarding clinic services, appointments, billing inquiries, and general inquiries.
• Schedule appointments for patients based on their needs, availability, and provider preferences.
• Verify patient information, insurance coverage, and eligibility for services during the scheduling process.
• Assist patients with navigating the clinic's online patient portal for appointment scheduling, prescription refills, and accessing medical records.
• Address patient concerns, complaints, or issues in a professional and empathetic manner, escalating complex issues to appropriate staff members when necessary.
• Collaborate with clinic staff, including providers, nurses, and administrative personnel, to coordinate patient care and ensure seamless communication.
• Maintain accurate and up-to-date patient records and documentation in the clinic's electronic health record (EHR) system.
• Adhere to all privacy and confidentiality regulations, ensuring the security of patient information at all times.
• Participate in ongoing training and professional development activities to enhance skills and knowledge related to call center operations and healthcare services.
• Performs other reasonably related duties as assigned by supervisor.
• Verifies eligibility via the state Medi-Cal, Health Plan and MHLA websites.

Principal Responsibilities

• Handle incoming calls from patients and clients seeking information, appointments, or assistance with healthcare services in a efficient and professional manner.
• Provide accurate and detailed information regarding clinic services, appointments, billing inquiries, and general inquiries.
• Schedule appointments for patients based on their needs, availability, and provider preferences.
• Verify patient information, insurance coverage, and eligibility for services during the scheduling process.
• Assist patients with navigating the clinic's online patient portal for appointment scheduling, prescription refills, and accessing medical records.
• Address patient concerns, complaints, or issues in a professional and empathetic manner, escalating complex issues to appropriate staff members when necessary.
• Collaborate with clinic staff, including providers, nurses, and administrative personnel, to coordinate patient care and ensure seamless communication.
• Maintain accurate and up-to-date patient records and documentation in the clinic's electronic health record (EHR) system.
• Adhere to all privacy and confidentiality regulations, ensuring the security of patient information at all times.
• Participate in ongoing training and professional development activities to enhance skills and knowledge related to call center operations and healthcare services.
• Performs other reasonably related duties as assigned by supervisor.
• Verifies eligibility via the state Medi-Cal, Health Plan and MHLA websites.

Requirements

• High school diploma or equivalent (GED)
• Previous experience in a call center or customer service role, preferably in a healthcare setting.
• Excellent communication skills, both verbal and written, with the ability to convey complex information clearly and effectively.
• Strong interpersonal skills and the ability to interact professionally and compassionately with patients from diverse backgrounds.
• Proficiency in using computer systems, electronic health records (EHR), and other software applications.
• Ability to multitask, prioritize workload, and manage time efficiently in a fast-paced environment.
• Knowledge of medical terminology, healthcare insurance, and appointment scheduling processes is desirable.
• Commitment to providing high-quality customer service and promoting a positive patient experience.
• Experience with window-based computer program.
• Ability to relate and communicate well with a diverse patient population.
• Ability to work within a team setting.
• Types at least 40 wpm.
• Bilingual (Spanish/English), bicultural required.

Physical Demands And Working Conditions

• Extensive sitting.
• Extensive typing on the keyboard.
• Constant interactions on the phone.
• Occasional lifting and carrying items weighing up to 35 pounds.
• Requires manual dexterity and eye-hand coordination.
• Requires corrected vision and hearing to within normal range.
• Requires working under stressful conditions.
• All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated and boosted against COVID-19.

Employee Benefits

At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes:

• Medical, Dental, Vision
• Monthly employer-sponsored allowance for assistance with health premiums.
• Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses.
• Paid time off (vacation, sick leave) and 13 paid holidays.
• 401(k) Safe Harbor Profit Sharing plan.
• Mileage reimbursement.
• Short- and long-term disability plans (LTD/STD).
• Life insurance policy & AD&D, and more!

Become part of a team where your work matters. Apply today and help us change lives, one patient at a time.

JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.