Patient Care Coordinator

Jimmy Jazz; Jacksonville (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance with Health Savings

Vision Insurance

Life Insurance

401(k) with matching

Paid Holidays

FSA

Critical Illness Insurance

Hospital Indemnity Insurance

Pet Insurance

Learning Management System

Annual Engagement Survey

Job summary

Jimmy Jazz is seeking a Patient Care Coordinator to ensure efficient scheduling and accurate patient data entry in a dental practice. You will handle inquiries, coordinate referrals, and assist with billing statements to support smooth daily operations.

Applicants should have dental office experience, Dentrix proficiency, and strong communication skills to deliver excellent patient service and maintain precise records.

Qualifications

• High school diploma or GED required.
• Experience in a dental office strongly preferred.
• Familiarity with Dentrix PM software for scheduling and billing.
• Solid dental terminology and procedures knowledge.
• General administrative practices and data entry skills.
• Excellent verbal and written communication; strong phone etiquette.
• Outstanding organizational and multitasking abilities.
• Customer service focused with attention to detail.

Responsibilities

• Greet patients and create a warm atmosphere.
• Schedule, reschedule, or cancel appointments as needed.
• Verify benefits and eligibility for dental insurance.
• Submit predeterminations and pre-authorizations.
• Review and post EOBs to patient accounts accurately.
• Identify and resolve insurance payment discrepancies.
• Understand dental coding and payer requirements.
• Assist patients with forms and information.
• Prepare charts and daily staff schedules.
• Update patient records and treatment notes.
• Schedule follow-ups and provide reminders.
• Coordinate with insurers on co-payments.
• Verify payment methods and collect payments.
• Perform general office duties to support operations.

Skills

Dental insurance

Benefits verification

Predeterminations

Pre-authorizations

EOB posting

Insurance claims

Dental coding

Dentrix

Scheduling

Billing

Patient records

Communication skills

Time management

Customer service

Education

High school diploma

GED

Tools

Dentrix

Job description

• Employee Type Full Time

PURPOSE OF THE JOB

We are seeking a personable and professional Patient Care Coordinator to ensure that dental patients' appointments are efficiently scheduled, rescheduled, or canceled based on their needs. This role is crucial in maintaining smooth operations within our practice. The Patient Care Coordinator will be responsible for entering patient information into our data system, addressing patient inquiries, arranging referrals to other dental specialists, and preparing billing statements.

RESPONSIBILITIES

• Greet and welcome patients to the practice, creating a warm and friendly atmosphere.
• Schedule, reschedule, or cancel appointments as required, ensuring optimal patient flow.
• Demonstrated expertise in dental insurance processes, including verification of benefits and eligibility.
• Proficient in submitting and tracking dental predeterminations and pre-authorizations.
• Skilled in reviewing and accurately posting Explanation of Benefits (EOBs) to patient accounts.
• Ability to identify and resolve discrepancies in insurance payments and claims.
• Strong understanding of dental coding, insurance terminology, and payer-specific requirements.
• Assist patients in filling out information forms accurately and efficiently.
• Prepare patients' charts and daily schedules for the dental staff, ensuring all necessary information is readily available.
• Update patient records and document recent treatments and procedures meticulously.
• Schedule follow-up appointments and provide telephonic reminders to ensure patient compliance.
• Communicate with dental insurance providers to determine if patients are required to make co-payments.
• Verify methods of payment and collect payments as needed, ensuring accurate financial transactions.
• Perform general office duties, such as answering telephones, photocopying, filing, and faxing, to support the smooth operation of the practice.

Requirements

MINIMUM REQUIREMENTS

• A high school diploma or GED is required
• Demonstrated experience working in a dental office environment is essential. This includes familiarity with the day-to-day operations and patient interactions within a dental practice.
• Proficiency in using dental practice management software, particularly Dentrix.
• This includes the ability to efficiently navigate and utilize the software for scheduling, billing, and patient record management.
• A solid understanding of dental terminology and procedures is necessary to effectively communicate with patients and dental professionals.
• A working knowledge of general administrative practices, including data entry, filing, and office management, is essential for maintaining an organized and efficient office environment.
• Excellent verbal and written communication skills are required to interact professionally with patients, insurance providers, and dental staff. Good telephone etiquette is also essential for managing patient inquiries and scheduling appointments.
• Exceptional organizational skills are necessary to manage multiple tasks, maintain accurate records, and ensure smooth office operations.
• Outstanding customer service skills are crucial for creating a positive patient experience, addressing patient concerns, and ensuring patient satisfaction.
• A keen eye for detail is important for accurately updating patient records, processing insurance claims, and managing financial transactions.
• Excellent time management skills with a proven ability to meet deadlines and handle multiple priorities in a fast-paced environment.

NICE TO HAVES

• Additional certification in office administration, medical administration, or related fields is highly advantageous and preferred.
• Familiarity with dental software and scheduling systems.

Summary

Where Your Career and Passion for Patient Care Thrive!

We’re more than just a dental practice—we're a group of compassionate professionals committed to making a real difference in our patients' lives. By joining our team, you’ll be part of an innovative, patient-centric environment that values both your professional growth and personal well-being.

BENEFITS

• Medical Insurance with optional Health Savings Account
• Vision Insurance
• Life Insurance
• 401(k) with portion of Co Match.
• Paid Holidays
• Flexible Spending Account (FSA)
• Critical Illness Insurance
• Hospital Indemnity Insurance
• Pet Insurance
• Learning Management System, internal educational courses.
• Annual Employee Engagement Survey