Patient Appointment Clerk

Eursdale Companies, LLC; McLean (VA); Hybride; USD 35 000 - 45 000; Plein temps

Résumé du poste

Weed Army Community Hospital in McLean, VA is seeking an experienced Patient Appointment Services Clerk to screen calls and advise patients in emergencies.

You will handle scheduling for Primary Care, Specialty and Consult visits, route to pharmacy or nursing, and perform data entry in CHCS/Genesis and Excel, while protecting patient privacy.

Qualifications

• High School diploma or GED.
• Customer service experience in a clinical setting preferred.
• Strong telephone communication skills in English.
• Proficient with Windows, Word, and Excel.
• Ability to learn scheduling software quickly.

Responsabilités

• Screen and route patient calls for scheduling Primary Care and Specialists.
• Schedule appointments via phone and mail follow-up.
• Assist with routing to pharmacy or nursing as needed.
• Enter data in Excel and scheduling systems (CHCS/Genesis).
• Maintain confidentiality per Privacy Act.

Connaissances

Customer service

Phone skills

Computer skills

CHCS/Genesis

Microsoft Word/Excel

Formation

High School diploma or GED

Outils

DEERS

Genesis

CHCS

Microsoft Word

Microsoft Excel

Description du poste

Weed Army Community Hospital (WACH), Ft Irwin, CA, our client, is a United States Army installation located in the Mojave Desert in northern San Bernardino County, California. Fort Irwin provides realistic joint and combined arms training focused on developing Soldiers, leaders, and units of America’s Army for success on the 21st century battlefield.

The Patient Appointment Services Clerk will not work in Ft Irwin, but rather, in McLean, Virginia at a corporate office call center. Due to time zone differences and availability, our appointment clerks will work the hours between 9:55am and 7:00pm.

We are looking for an experienced Patient Appointment Services Clerk to screen all calls to determine the nature of the call and advise patients properly in the event of a medical emergency and/or crises.

• Ensure timely and effective scheduling of patients for Primary Care, Specialty and Consult visits. These appointments are made via phone contacts and through mail follow-up.
• May route calls to the appropriate follow up, such as pharmacy or nursing.
• Answer and screen telephone calls from patients, other staff members and the public.
• Proficiency is required in the use of all updated clinical scheduling software packages, such as DEERS and Genesis. Must adhere to outlined time frames for scheduling purposes.
• Perform data entry and updates documents of workload in Microsoft Excel or any approved software, such as CHCS or Genesis
• Apply extensive knowledge of Advanced Clinic Access mandates as they pertain to meeting performance monitors.

Requirements:

• Customer service experience in a clinical setting is (preferred).
• High School diploma or GED.
• Good telephone skills and knowledge of using personal computer (PC) on site.
• Knowledge of CHCS or Genesis and Microsoft Word.
• Able to work a flexible schedule and adapt to change.
• Knowledge of Privacy Act for patient privacy is essential.
• Ability to work independently; will be required to maintain worksheets and other tracking formats as directed.
• Excellent telephone customer service skills are required. This includes the ability to speak clearly in English and convey information that is acceptable to the client (veterans and their family members). Must be able to discern whether the client understands what is being communicated and restate in a different manner until the client acknowledges an understanding. Also, requires the ability to confirm that the client has in fact understood.
• Strong computer skills are necessary. A working knowledge of Microsoft Windows, Word and Excel are required. In addition, accuracy in typing and the ability to quickly learn proprietary systems is required.
• Ability to follow instructions and guidelines with respect to scheduling and report procedures is critical Must have the ability to understand the entire functioning of the scheduling unit and be able to understand the importance of each aspect of their duties as it affects the entire operation.
• Must have the ability to make minor decisions as to appropriate use of time when trying to reach clients over the phone.
• Ability to organize and coordinate follow-up communication through mailing of appointment letters and draft documents as necessary
• Ability to complete standard reports without excessive errors or omissions.

Applicants selected will be subject to a U.S. Government security investigation.