Patient Access Supervisor (66971)

Women's Care; Saint Petersburg (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading women's healthcare group is seeking a Patient Access Supervisor in St. Petersburg, FL. This role involves overseeing patient access workflows, managing administrative staff, and ensuring high-quality patient care. The ideal candidate will have experience in a medical practice, strong leadership skills, and a commitment to improving patient satisfaction.

Benefits

Competitive compensation package

Health, dental, and vision benefits

Paid time off and paid holidays

401k plan

Opportunity to make a difference in patients' lives

Qualifications

• Minimum of two years progressive experience in a medical practice, preferably in OBGYN.
• Experience with EMR systems; eCW knowledge is a plus.
• Ability to lead and manage a team.

Responsibilities

• Responsible for day-to-day functions of patient and office flow.
• Supervise, train, and understand all administrative positions.
• Handle non-clinical related patient complaints.

Skills

Leadership

Conflict Resolution

Attention to Detail

Critical Thinking

Medical Terminology Knowledge

Education

HS Diploma or equivalent required; Bachelor's degree preferred

Tools

EMR systems

Job description

Job Details

Job Location: 4900_TPA_700 Central Ave Ste 400 - St. Petersburg, FL

Position Type: Full Time

Salary Range: Undisclosed

Job Category: Non-Clinical Staff

Description

Women’s Care, founded in 1998, is a leading women’s healthcare group in the United States, dedicated to providing the highest quality of care for women through their reproductive years and beyond. With 100+ locations and over 400 OB/GYNs and specialists across the country, Women’s Care provides comprehensive patient care in obstetrics, gynecology, gynecologic oncology, urogynecology, gynecologic pathology, breast surgery, genetic counseling, maternal fetal medicine, laboratory services, and fertility.

The Patient Access Supervisor is responsible for providing professional supervisory support to patient access team and other administrative staff within an assigned unit following established standards and practices.

• Responsible for the day-to-day functions of patient and office flow in conjunction with the Clinical Supervisor.
• Maintain provider templates driving a targeted increase in utilization week to week in alignment with organizational goals.
• Weekly review of online scheduling platforms, and communication to the Practice Manager regarding errors or inconsistencies, such as incorrect or missing appointment times, incorrect or missing appointment types, etc.
• Daily oversight of proper use of provider schedules, such as visit types, appointment duration, use of blocks, etc.
• Enforce policies and procedures related to patient access workflows as instructed by the Practice Manager.
• Handle non-clinical related patient complaints and concerns while working to increase overall patient satisfaction and engagement.
• Supervise, train, and understand all administrative positions for all locations to include billing, verification, front office (check in and checkout), scheduling, call center, and medical records.
• Oversee and manage front desk/check-in/check-out workflows and process to reduce errors, improve financial performance, and increase patient satisfaction.
• Manage call center responsibilities including call completion times, call ques and routing, wait times and staffing allocation.
• Create and run daily and monthly eCW reports (schedule, appointment types, charges, and payments, etc.); maintains and reports analytical and statistical data as required.
• Oversee and order office equipment and supplies when needed and review with Practice Manager for cost control measures.
• Demonstrate and embody the Women’s Care mission and core values.
• Compliance with all HIPAA rules, regulations, and guidelines.
• Other duties as assigned.

Qualifications

Qualifications:

• HS Diploma or equivalent required; Bachelor's degree preferred.
• Minimum of two years progressive experience working in a medical practice, preferably in OBGYN.
• Experience working with EMR systems with knowledge of functionality; eCW a plus.
• Knowledge of medical terminology, medical billing, and insurance reimbursement.
• Ability to lead and manage a team, with experience in conflict resolution.
• Ability to provide critical thinking skills, solve problems and identify solutions.
• Strong attention to detail and accuracy.
• Displays a professional and positive outlook and manner.
• Must be dependable, reliable, and punctual.
• Ability to work cooperatively in group situations; offers assistance and support to coworkers, actively resolves conflicts, inspires trust of others, and treats patients and coworkers with respect.

WHY JOIN WOMEN'S CARE?

We Offer:

• Competitive compensation package
• Health, dental, and vision benefits
• Paid time offand paid holidays
• 401k plan
• An opportunity to make a difference in patients'lives every day!

Women’s Care has grown tremendously through the years and expects to accelerate its growth with plans to expand rapidly into new markets across the U.S. With the commitment of our employees, we remain true to our mission of ‘Improving the Health of Women Every Day.’ At Women’s Care, weCAREabout our patients, and we stand by our values.

Compassion & Empathy: Treating patients like valued friends and family

Accountability: Taking responsibility for our actions and behaviors

Respect: Acting respectfully in every interaction

Excellence & Quality: Providing the safest, highest quality of care