Patient Access Representative - Emergency Department

Trinity Health; City of Syracuse (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established healthcare provider is seeking a dedicated Patient Access Representative to join their team. In this vital role, you will work directly with patients and healthcare staff to ensure a seamless experience from registration to financial processing. Your responsibilities will include managing patient admissions, ensuring accurate documentation, and maintaining compliance with healthcare regulations. This position offers a unique opportunity to contribute to compassionate patient care while developing your skills in a supportive environment. If you are passionate about making a difference in healthcare, this role is perfect for you.

Qualifications

• High school graduate with 2-3 years of experience in patient access roles.
• Bachelor's or AAS degree is a plus; supervisory experience is ideal.

Responsibilities

• Admitting and checking patients in various settings including Emergency and Psychiatric ED.
• Documenting patient information accurately and maintaining financial security.

Skills

Patient Access Template proficiency

Communication skills

Critical thinking

Data entry skills

Knowledge of HIPAA regulations

Crisis Prevention Intervention (CPI) Training

Education

High school diploma

Bachelor's or AAS degree

Tools

EPIC

Peoplesoft

Midas

Job description

Employment Type:

Full time

Shift:

Day Shift

Description:

Mission Statement:

We, St Joseph’s Health, and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.

Vision:

To be world-renowned for passionate patient care and outstanding clinical outcomes.

Core Values:

In the spirit of good Stewardship, we heal by practicing Justice in fostering right relationships to promote common good, Reverence in honoring the dignity of every person, Excellence in expecting the best of ourselves and others; Integrity in being faithful to who we say we are.

POSITION SUMMARY:

The Patient Access Representative -front-end, works directly with patients, family, and various hospital staff to ensure that Patients are taken care of while on their journey with SJH. Patient Access functions consist of but not limited to Desk registration, bedside registration, pre-registration and floating to areas within Patient Access dept to assist as need directed by management. In all locations, the Patient Access will ensure that accounts are financial secure, meaning collecting demographics, insurance information, reviewing financial responsibilities consisting of co-pays, past due balances, and estimates.

Job Responsibilities:

• Admitting/Checking patients on both Emergency and Comprehensive Psychiatric ED boards (CPEP)
• Ensuring proper documentation with charts/patient (bracelet and labels)
• Staying updated on workflows for designated task
• Follow patient identification protocols
• Appropriately documenting in charts
• Closing out cash drawers
  • Maintaining appropriate cash in petty cash drawer
• Scheduling walk-in imaging, TDAP, Bilirubin (newborn test) appointments
• Floorwork Registration
• Floating to with other Patient Access locations (cross training)
• Maintaining Healthstreams courses
• Maintaining all insurance sign ons are updated
• Stay up to date on emails and Teams post, policy and procedures
• Standouts
• Point of service Cash collections (estimates, co-pays, past due balances)
• Direct Admits/Transfers
• Documenting accounts (what did rep do with account, using smart phrases, follow-ups if needed)
• Maintain assigned WQs
• Knowledge on EPIC (maintaining updated knowledge)
• Escalating accounts that are not financially secure to appropriate leadership (ex: inactive coverage, self-pay, authorizations not completed)
• Assessing equipment is working properly (ex: Scanner, CC machine, Palm Scanner, and camera) and doing monthly audits on credit card machines.
• Maintain 90% on monthly Audit score
• Attend mandatory Spring and Autumn Training

Additional responsibilities:

• Demonstrates knowledge and competency in the operation and maintenance of equipment within the work area, i.e. printers, copiers, faxes, etc.
• Adheres to established network policy and procedures related to job functions.
• Performs data entry with a working knowledge of the unit specific computer systems, EPIC, Peoplesoft, Midas, etc.
• Demonstrates accuracy when performing the primary job function.
• Abides by established Personnel Policies and Procedures.
• Has knowledge of HIPAA rules and regulations and abides by the same.
• Professional and Staff Development:
  • Participates and or assists with the orientation of new or existing staff.
  • Participates in Staff and Employee meetings/Huddles
  • Participates in voluntary and required in-service and education programs.
  • Participates in Performance Improvement by identifying areas needing
    improvement.
• Obtain HFMA certification within a year of hire date.

Displays Commitment to the Hospital Mission:

· Observes customer service standards.
· Demonstrates excellent communication skills.
· Understands/applies a team concept.
· Adheres to hospital confidentiality statement.
· Demonstrates a knowledge and understanding of National Patient Safety Goals.

EDUCATION and TRAINING:

• Bachelors or AAS degree is a plus. High school graduate a must with at least 2 to 3 years progressive experience in the field.
• Advanced degree is a plus/requirement depending on specific service needs and or requirements. Ideally the candidate will have some supervisory experience.
• Participates in orientation and continuing education and updates and maintains knowledge and skills related to specific areas of expertise.

SPECIAL EQUIPTMENT, SKILLS OR OTHER REQUIREMENTS:

• Proficient in the Patient Access Template within EPIC
• Complete CPI (Crisis Prevention Intervention) Training
• Strong written and oral communication skills. Strong interpersonal skills. Broad based knowledge or related regulatory compliance requirements.
• Competent in basic computer skills
• Participatory management, team building, motivational, and administrative skills welcomed but not required.
• Critical thinking

WORK ENVIRONMENT AND HAZARDS:

Exposure Class I and II, service specific. Limited exposure to blood, body fluids, excretions or secretions (II). Routine or potential exposure to blood, body fluids excretions or secretions (I).

PHYSICAL DEMANDS:
Sedentary work: standing, walking and sitting for prolonged periods of time.

Pay Range: $17.85-25.90

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.