Patient Access Representative - Columbia

Toa; Columbia, Northern (TN, KY); On-site; USD 34,000 - 50,000; Full time

Job summary

TOA is hiring an on-site Patient Access Representative in Columbia, TN, to serve as the patient’s first point of contact. You will handle inbound calls, collect demographics and insurance data, and guide patients to the proper TOA physicians and services with care and accuracy.

The role requires excellent customer service, organization, and communication. Experience with EMR systems like NextGen, and a high school diploma (college degree preferred) are advantageous for success.

Qualifications

• High school diploma required; college degree preferred.
• Experience with patient scheduling and EMRs is preferred.
• Strong customer service, organization, and communication skills.

Responsibilities

• Answer inbound calls from patients and schedule appointments.
• Obtain patient demographics and insurance information.
• Listen to patient medical history and coordinate care needs.
• Dissect details to arrange convenient appointments and services.
• Schedule patient appointments through NextGen.
• Use TOA guidelines to resolve patient issues and find solutions.
• Navigate multiple systems to document and locate physician availability.
• Review online appointment requests and schedule them.
• Handle inbound referrals for designated physicians.
• Reschedule cancellations and manage time-sensitive emails.
• Deescalate conflicts with patients independently.
• Other duties as assigned.

Skills

Customer service

Phone communication

Organized

Attention to detail

MS Office

Team player

Education

High school diploma

College degree preferred

Tools

NextGen EMR

Job description

Job Details

Posting Details

• Posted on September 1, 2026

Locations

Showing 1 location
Columbia, TN 38401, USA

• On-site
• Patient Access
• Full-Time
• Requisition #: PATIE001439

Description

The TOA Patient Access Representative is our patients' biggest advocate. This role provides patients with top notch customer service and understands TOA physicians, locations, and services inside and out to ensure our patients are getting connected to the best care possible for each unique situation.

• Answer inbound calls from new and existing patients
• Obtain patient demographics and insurance information
• Listen actively to patient medical history such as surgical history, previous or current injuries, and recent imaging history
• Dissect pertinent details such as patient address, availability, and specialty required in order to find the most convenient and effective appointment for the patient
• Schedule patient appointments through NextGen
• Use critical thinking and your expertise within TOA guidelines to arrive at solutions for patients- even if that means finding a creative resolution
• Maneuver between multiple screens and multiple systems when documenting information and searching for physician availability
• Review online appointment requests and schedule those appointments
• Handle inbound referrals for your designated physician(s)
• Reschedule cancellations
• Respond effectively to time sensitive email communication
• Deescalate conflict independently with disgruntled patients
• Other duties as assigned

Requirements

• You have the drive to provide excellent customer service and execute that on a daily basis
• It comes natural for you to maintain a professional and empathetic tone while conducting phone calls- even when call volumes are high and you're multi-tasking
• You enjoy corresponding over the phone
• You're very organized and pay close attention to detail
• Working with computers comes easy to you- you know the basics of
• Microsoft programs such as excel, word, and office
• You enjoy being a part of a team that works collaboratively to achieve goals
• You successfully work across boundaries, including other TOA roles and clinics
• Knowledge of patient appointment scheduling is a plus
• Previous experience working with an EMR, such as NextGen (or similar documentation systems) is preferred
• High school degree is required, a college degree is preferred

TOA is an equal opportunity employer. TOA conducts drug screens and background checks on applicants who accept employment offers.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.