Patient Access Representative 1 (On-Site) Full Time Palm Beach Gardens, FL

University of Miami; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

University of Miami is seeking a Patient Access Representative I to register patients for clinical services on-site in Florida. Responsibilities include verifying insurance, collecting payments, obtaining necessary documents, and guiding patients through consent forms and self-service tools.

The role requires strong data entry, communication skills, and the ability to maintain confidentiality in a fast-paced healthcare setting.

Qualifications

• Accurate data entry with minimal errors.
• Ability to explain HIPAA and consent forms.
• Ability to verify insurance benefits and collect payments.
• Professional communication with patients and clinical team.

Responsibilities

• Register patients for clinical services and verify insurance.
• Collect copies of insurance cards, driver’s license, and referrals.
• Explain consent for treatment and HIPAA forms; obtain signatures.
• Assist patients with prearrival tasks and questionnaires.
• Schedule, cancel, and edit appointments; record no-shows.
• Handle cash, reconcile cash drawer, and process payments.
• Answer calls, triage inquiries, and transfer when needed.
• Coordinate with care team to ensure smooth check-in and patient flow.

Skills

Insurance verification

Data entry

Communication skills

Confidentiality

Education

High School Diploma or GED

Tools

EPIC MyChart

Grand Central ADT

Cadence

Prelude

Radiant

OP Time

Care Everywhere

Resolute

Nice inContact

Aria Oncology

Job description

Patient Access Representative 1 in Palam Beach Gardens, Florida

The Patient Access Representative 1 (On-Site) registers patients for clinical services by obtaining pertinent information, verifying insurance benefits, and collecting payments.

Core Job Functions

• Performs full registration and ensures that insurance is verified and all patients' information is correct.
• Obtains copies of insurance cards, driver's license, and any applicable referrals.
• Explains Consent for Treatment, Financial Liability, and HIPAA to patients and obtains signed forms.
• Instructs patients to complete any questionnaires that might be required by physician.
• Schedules follow-up, cancels, and edits appointments, and records no-show patients accurately.
• Reconciles all vouchers and delivers them to designated area.
• Answers telephone calls and responds to questions and inquiries or transfers when appropriate.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Education and Experience

High school diploma or equivalent

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes

• General knowledge of office procedures and operations.
• Skill in data entry with minimal errors.
• Ability to communicate effectively in both oral and written form.
• Skill in completing assignments accurately and with attention to detail.
• Ability to process and handle confidential information with discretion.

Department Specific Functions

Projects a welcoming professional demeanor.

Interacts and works effectively with patients of all ages, and the healthcare team to ensure a favorable firstimpression and positive patient experience.

Coordinates wide range of functions from prearrival to discharge utilizing multiple systems including but notlimited to: EPIC MyChart, Grand Central ADT, Cadence, Prelude, Radiant, OP Time, Care Everywhere, Resolute,Nice inContact Communication, and Aria Oncology simultaneously and independently to service patientspromptly in a fast paced, constantly changing environment.

Performs pre-service validation prior to patient's appointment for in person or virtual visits.

Assists patients in navigating self-serve technology options including but not limited to MyChart and Self check-in kiosks, in person or remotely.

Coordinates patient flow to ensure timely check-in and arrival to service area.

Obtains, confirms, and accurately enters and updates demographic, financial, and clinical HIPAA protected information.

Reviews real time eligibility insurance responses and/or master contract tool and updates coverages as needed.

Conducts critical communication with patients or legal guardian facilitating the understanding of and obtaining signature on legal, ethical, and compliance related documents that must be presented andthoroughly explained to the patient prior to services being rendered including but not limited to: to Consent for Treatment and Conditions of Admissions, Advance Directives, HIPAA Notice of Privacy, No Surprise Billing,Good Faith Estimate, Off Campus Medicare Co-insurance and Advance Beneficiary Notices, and Medicare Secondary Payer Questionnaire.

Serves as gatekeeper, performs insurance verification, and obtains referrals and/or authorizations as needed.

Provides financial counseling services at check-in, explains benefits, creates estimates, and notifies patients of self-pay liabilities including co-pays, deductibles, co-insurances, global self-pay packages, and previousbalances for both hospital technical and professional components and collects thereby reducing AR, Bad Debt, and collection costs by collecting patient's financial responsibility upfront.

Promotes the use of effective methods of communication and collaborates with providers and clinical team schedulers in coordinating and scheduling complex follow up care onsite or remotely.

Handles high volume of incoming and outgoing calls promptly. Answers and triages incoming calls, listens topatient/customers' needs, responds to questions, provides helpful solutions, directs calls, and documentsmessages using appropriate software in accordance with established protocol.

Collects and processes large amounts of currency and performs end of day cash-drawer reconciliation and timely bank deposits.

Assists department in meeting all established key performance indicator goals: Co-pay, Previous Balances, Estimate Collections, Patient Satisfaction, Accuracy Rates, and Processing Time.

Maintains a close working relationship and open communication with all members of the healthcare team to ensure a seamless check in, check out, clinic flow and positive experience for patients and caregivers.

Recognize, analyze, solve, and de-escalate issues that may arise during workday by applying sound judgement and critical thinking.

Ensures proper physical distancing is always maintained following established guidelines.

Works with healthcare team to resolve unique situations and troubleshoot issues.

Cross trained to carry out all Front-End Revenue Cycle and Clinical Support functions and able to float across all areas and assist as needed.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:Full timeEmployee Type:Staff