Patient Access & Registration Specialist

San José Clinic; Houston (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

San José Clinic seeks an administrative professional to schedule patient appointments, register arrivals, and manage eligibility interviews. You will handle payments, update patient records in the EHR, and assist in managing the patient access department in the manager's absence.

Bilingual English/Spanish required; strong customer service and accurate data entry are essential. Responsibilities include registering patients, reminder calls, processing referrals, and ensuring policy compliance

Qualifications

• Bilingual English/Spanish required.
• Minimum one to three years of experience in a medical office.
• Proficient in collecting and recording payments and updating patient information.

Responsibilities

• Performs patient appointment scheduling, registration, check-in, and check-out procedures.
• Accurately register patients according to training guidelines when the patient presents for services.
• Ensure that required/applicable forms and documents are presented and explained at time of registration.
• Provides way finding, general assistance and customer service to all clinic patients/families and visitors.
• Schedules appointments per practice protocol.
• Completes reminder calls to patients for scheduled appointments.
• Obtains future appointments at time of service for clinic follow-up, referrals, and ancillary services.
• Management of waitlist to back fill open appointment slots.
• Records no-show and cancellations in the Electronic Health Record system.
• Updates, maintains and documents patient account information accurately in the Electronic Health Record system.
• Provides eligibility information to patients when receiving inquiries.
• Demonstrates professional behavior in all interactions and utilizes proper telephone etiquette during every call.
• Maintains positive customer service at all times.
• Answers telephone calls, assesses needs and determines appropriate actions.
• Addresses patient concerns within duration of initial call or escalates to Supervisor if necessary.
• Reports and transfers calls to the designated staff member for any patient needing medical advice or emergency treatment with no exceptions.
• Daily cash collection and reconciliation of cash drawer. Accurately collects fees, processes charge tickets, and enters payment information.
• Manages and processes patient referrals to internal specialties, as indicated by SJC providers. Documents communications, actions and other data in the Electronic Health Record System
• Maintains established SAN JOSÉ CLINIC policies, procedures, objectives, quality assurance, safety, environmental and infection control.
• Acts as patient advocate and liaisons with various departments to meet mutual goals.
• Implements job responsibilities in a manner that is consistent with the SAN JOSÉ CLINIC Mission and Code of Conduct and is supportive of SAN JOSÉ CLINIC cultural diversity objectives.
• Participates in team meetings/activities and supports the goals of the team, department, and SAN JOSÉ CLINIC
• Perform other related duties as assigned

Skills

Bilingual English/Spanish

Customer service

Education

High school diploma or equivalent

College degree preferred

Tools

Medical management software

Job description

San José Clinic seeks an administrative professional to schedule patient appointments, register arrivals, and manage eligibility interviews. You will handle payments, update patient records in the EHR, and assist in managing the patient access department in the manager's absence.

Bilingual English/Spanish required; strong customer service and accurate data entry are essential. Responsibilities include registering patients, reminder calls, processing referrals, and ensuring policy compliance