Pathology Transcriptionist: Precise Reports & HIPAA Ready

The Toledo Clinic, Inc.; Toledo, Northern (OH, KY); Hybrid; USD 32,000 - 52,000; Full time

Job summary

The Toledo Clinic, Inc. is seeking a Pathology Transcriptionist to transcribe pathology reports and related documentation with precision and speed.

This role requires strong medical terminology knowledge and the ability to protect patient confidentiality while adhering to HIPAA and regulatory requirements. You will collaborate with pathologists and lab staff to ensure timely, accurate reporting and support departmental workflows.

Qualifications

• Knowledge of medical terminology, anatomy, and pathology terminology.
• Excellent typing, transcription, proofreading, and editing skills.
• Strong attention to detail and accuracy in documentation.
• Proficiency with Microsoft Office, electronic medical records (EMR), and laboratory information systems (LIS).
• Ability to maintain patient confidentiality and comply with HIPAA requirements.
• Strong communication skills and ability to collaborate with pathologists, laboratory staff, and administrative personnel.
• Ability to work independently and manage multiple priorities while meeting deadlines.
• Ability to identify and resolve transcription discrepancies through appropriate follow-up.
• Ability to learn new software, technologies, and departmental procedures.

Responsibilities

• Transcribe pathology reports, gross descriptions, microscopic findings, consultations, addenda, and final diagnoses from physician dictation.
• Edit, proofread, and format pathology reports to ensure accuracy, completeness, and proper medical terminology.
• Review reports for grammatical, spelling, and formatting errors prior to physician sign-off.
• Communicate with pathologists regarding incomplete, unclear, or conflicting dictation to ensure report accuracy.
• Enter pathology reports and supporting documentation into the laboratory information system (LIS) and electronic medical record (EMR) as needed.
• Assist with report amendments, corrections, and addenda in accordance with department policies.
• Track and prioritize pending reports to ensure timely turnaround times.
• Maintain a high level of confidentiality and compliance with HIPAA and all applicable regulatory requirements.
• Organize and maintain pathology records and documentation.
• Assist with preparing reports for distribution to referring physicians and healthcare providers.
• Support quality assurance initiatives by identifying transcription discrepancies and reporting concerns.
• Maintain proficiency in pathology terminology, anatomy, histology, laboratory procedures, and applicable software systems.
• Collaborate with pathologists, laboratory personnel, and administrative staff to support efficient workflow.
• Participate in department meetings, training, and continuing education activities.
• Performs other job-related duties as assigned by management to support departmental and operational needs

Skills

Typing

Transcription

Editing

Medical terminology

HIPAA compliance

Communication

Education

High School Diploma or equivalent

Tools

EMR

LIS

Microsoft Office

Job description

The Toledo Clinic, Inc. is seeking a Pathology Transcriptionist to transcribe pathology reports and related documentation with precision and speed.

This role requires strong medical terminology knowledge and the ability to protect patient confidentiality while adhering to HIPAA and regulatory requirements. You will collaborate with pathologists and lab staff to ensure timely, accurate reporting and support departmental workflows.