Pathology Office Assistant: High-Volume Case Intake

Yale University; New Haven (CT); On-site; USD 33,000 - 45,000; Full time

Job summary

Yale University in New Haven seeks an Office Assistant 3 to support high-volume surgical pathology operations. You will receive and accession specimens, verify patient and physician details, and document data in LIS/EMR.

The role requires accuracy, confidentiality, and collaboration across pathology teams. Responsibilities include preparing blocks/slides, coordinating with internal departments and submitting institutions, and providing cross-coverage in reception and slide room to maintain

Qualifications

• Knowledge of human anatomy, pathology, and medical terminology.
• Experience in a clinical laboratory, pathology department, or healthcare setting.
• Strong data entry, documentation, and attention to detail.

Responsibilities

• Receive, accession, and track surgical pathology specimens per CAP/CLIA.
• Verify demographics, requisitions, and patient identifiers before accessioning.
• Enter data into LIS/EMR with audit trail integrity and case traceability.
• Prepare specimens for routing to laboratory sections or pathologists.
• Provide cross-coverage in reception and slide room as needed.
• Maintain compliance with HIPAA and retention policies.
• Assist in quality assurance and inspection readiness.

Skills

Anatomy knowledge

Pathology terminology

HIPAA compliance

Data entry accuracy

Education

High school diploma or GED

Tools

CoPath

Epic

Workday

Job description

Yale University in New Haven seeks an Office Assistant 3 to support high-volume surgical pathology operations. You will receive and accession specimens, verify patient and physician details, and document data in LIS/EMR.

The role requires accuracy, confidentiality, and collaboration across pathology teams. Responsibilities include preparing blocks/slides, coordinating with internal departments and submitting institutions, and providing cross-coverage in reception and slide room to maintain